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Executive Assistant at xing
berlin, Berlin, Germany -
Full Time

Start Date

Immediate

Expiry Date

29 Dec, 26

Salary

40000.0

Posted On

30 Sep, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Industry

Consumer Services

Description
  • Own the day-to-day operation and organisation of our Darmstadt office.
  • Create, document, and continuously improve clear, consistent, and scalable office processes and workflows.
  • Manage office consumables, supplies, equipment, and vendor relationships to ensure everything is available when needed.
  • Coordinate guest management and help create a professional, welcoming experience for visitors, candidates, and partners.
  • Plan and coordinate onsite events, team gatherings, and social activities.
  • Support the preparation and smooth running of all-hands meetings and other company-wide moments.
  • Keep office information organised and easy to access, reducing repetitive questions and ad hoc requests.
  • Act as a central point of contact for office-related topics and coordinate effectively with colleagues across the company.
  • Partner with the team to maintain a workplace that is functional, welcoming, and a great place to work.
  • Identify opportunities to improve the employee experience and take ownership from idea through implementation.

How To Apply:

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Responsibilities
  • Own the day-to-day operation and organisation of our Darmstadt office.
  • Create, document, and continuously improve clear, consistent, and scalable office processes and workflows.
  • Manage office consumables, supplies, equipment, and vendor relationships to ensure everything is available when needed.
  • Coordinate guest management and help create a professional, welcoming experience for visitors, candidates, and partners.
  • Plan and coordinate onsite events, team gatherings, and social activities.
  • Support the preparation and smooth running of all-hands meetings and other company-wide moments.
  • Keep office information organised and easy to access, reducing repetitive questions and ad hoc requests.
  • Act as a central point of contact for office-related topics and coordinate effectively with colleagues across the company.
  • Partner with the team to maintain a workplace that is functional, welcoming, and a great place to work.
  • Identify opportunities to improve the employee experience and take ownership from idea through implementation.