ABOUT THE COMPANY:

Zamzam International Traders Ltd is a trusted and growing company based in Auckland, engaged in the car trading and import business. We are looking for a reliable and well-organised Executive Assistant to support us with day-to-day tasks and help ensure smooth business operations.

POSITION OVERVIEW:

We are seeking a dedicated Executive Assistant who can handle a variety of administrative, communication, and coordination responsibilities. The ideal candidate should be proactive, detail-oriented, and capable of managing both business and occasional personal tasks for company executives.

QUALIFICATION OR EXPERIENCE REQUIRED:

• Bachelor’s degree in Business or a related field is required.
• MBA (Master of Business Administration) is preferred and will be highly regarded.
• Alternatively, candidates with at least two years of relevant experience in an administrative or executive support role will be considered.

• Organising and preparing meetings, including scheduling, setting agendas, and confirming participants.
• Collecting all necessary documents and handling logistics based on the nature of each meeting.
• Drafting, reviewing, and sending official correspondence and communications on behalf of executives.
• Preparing travel arrangements, including flights, accommodation, itineraries, and related documents. Responding to emails and phone calls, and prioritising them as necessary.
• Assisting with personal tasks such as scheduling medical appointments and managing family-related matters.
• Maintaining filing systems, confidential records, and administrative databases.
• Following up on pending tasks, deadlines, and key deliverables to support executive functions.
• Coordinating with suppliers, service providers, and internal departments for various company needs.
• Supporting recruitment processes by helping schedule interviews and manage candidate communications.
• Preparing basic reports, summaries, and internal documentation when required.
• Performing general office support duties as directed by senior management.