ABOUT THE ROLE

As the Executive Assistant to the Chief Executive Officer (CEO) and Chief Product & Technology Officer (CPTO) of the Zellis business unit, you’ll play a pivotal role in enabling the effectiveness of the CEO, CPTO, and their wider leadership teams. This is a highly visible and trusted position, requiring exceptional organisational skills, discretion, and the ability to manage a dynamic and fast-paced workload. You’ll be the key point of contact for internal and external stakeholders, ensuring the executives’ time is optimised and that strategic priorities are supported through seamless coordination and communication.
Please note this is a fixed-term maternity cover opportunity for 12 months, starting from September. It is a home based role, however suitable candidates should live in the London / Hertfordshire / Middlesex / Buckinghamshire area and will need to be flexible to travel across Zellis offices and external locations where needed.

Key areas of responsibility will include:

• Managing the CEO’s and CPTO’s complex diaries and inboxes, ensuring priorities are aligned and time is used effectively.
• Coordinating internal and external meetings, including leadership team sessions, board meetings, and customer engagements.
• Preparing high-quality briefing materials, agendas, and follow-up actions to support strategic decision-making.
• Acting as a liaison between the executives and internal teams, customers, and partners, ensuring clear and timely communication.
• Supporting the executives with confidential and sensitive matters, maintaining the highest level of discretion and professionalism.
• Organising travel arrangements and itineraries, ensuring efficiency and cost-effectiveness.
• Leading or supporting special projects and initiatives on behalf of the executives, ensuring timely delivery and alignment with business goals.
• Maintaining accurate records and documentation, including meeting notes and action trackers.
• Proactively identifying opportunities to improve processes and enhance executive support.
• Representing the executives’ office with professionalism, integrity, and a solutions-focused mindset.