OVERVIEW

We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role is essential in ensuring smooth operations within the office and requires a blend of administrative expertise, exceptional communication skills, and a strong ability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, possess excellent organizational skills, and have a solid background in office management.

SKILLS

• Proficiency in QuickBooks for financial management is preferred.
• Strong customer service orientation with the ability to interact effectively with clients and team members.
• Excellent typing skills with attention to detail for accurate documentation.
• Experience in bookkeeping and maintaining financial records is advantageous.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools is essential.
• Previous office experience with clerical duties such as filing, data entry, and document management is required.
• Demonstrated administrative experience supporting executives or senior management is preferred.
• Strong organizational skills to manage multiple tasks efficiently while prioritizing workload effectively.
• Ability to proofread documents for grammatical accuracy and clarity.
• Experience with multi-line phone systems for effective communication management is beneficial.
• Familiarity with DocuSign or similar electronic signature platforms is a plus. We invite qualified candidates who meet these criteria to apply for this exciting opportunity to contribute to our dynamic team as an Executive Assistant.
  Job Types: Full-time, Permanent
  Pay: $18.00-$19.00 per hour
  Work Location: In perso

• Provide comprehensive administrative support to executives, including managing schedules and coordinating meetings using Microsoft Outlook Calendar.
• Handle correspondence, including emails and phone calls, demonstrating excellent phone etiquette.
• Maintain organized filing systems and perform data entry tasks to ensure accurate record-keeping.
• Assist with bookkeeping tasks and manage financial records using QuickBooks.
• Prepare documents for meetings, including proofreading reports and presentations for clarity and accuracy.
• Utilize Google Workspace and Microsoft Office applications to create reports, presentations, and other necessary documents.
• Manage front desk operations, greeting visitors and handling inquiries professionally.
• Support project management efforts by tracking deadlines and deliverables.
• Coordinate travel arrangements as needed for executives.
• Maintain confidentiality regarding sensitive information.