Executive Assistant - ZR_29844_JOB at BruntWork

Quezon City, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

0.0

Posted On

22 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Attention To Detail, Calendar Management, Email Management, Document Preparation, Digital Filing, Online Research, Data Entry, CRM Updates, Event Coordination, Bookkeeping, Budget Support, Personal Assistance, Proactive Work Style, Discretion

Industry

Staffing and Recruiting

Description

This is a remote position. Role: Admin / Executive Assistant Schedule: 9 AM to 6 PM Pacific time including 1hour unpaid break (can be flexible with at least 2 hours overlap) Overview: We are seeking a highly organized, proactive Admin/Executive Assistant to provide comprehensive administrative, operational, and occasional personal support. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced small business environment. You’ll support both business operations and executive productivity by managing calendars, preparing documents, organizing information, and ensuring smooth day-to-day operations. Key Responsibilities Executive & Administrative Support Manage and organize executive calendar, including scheduling, rescheduling, and protecting priority time Triage incoming emails, flag important messages, draft responses, and maintain an organized inbox Prepare documents, presentations, agendas, and meeting notes Maintain accurate digital filing systems and ensure smooth document organization Conduct online research (vendors, tools, pricing comparisons, products, etc.) Perform manual data entry as required Assist with CRM updates (e.g., HubSpot), including maintaining contact lists, logging notes, and updating data Support internal communication through drafting and formatting memos, reports, and updates Prepare weekly or monthly administrative summaries, KPIs, and status updates Assist with event coordination (industry shows, client events, internal meetings) Light Bookkeeping & Budget Support Gather and organize receipts Track expenses and update spreadsheets Assist with basic financial documentation prep Personal Assistance (As Needed) Schedule personal appointments and coordinate household logistics Assist with online purchases, reservations, and travel planning Coordinate online or phone-based personal errands Research household vendors (contractors, repair services, etc.) Requirements General Expectations Exceptionally organized and detail-oriented Strong communication and proactive work style Ability to anticipate needs and ask clarifying questions High level of discretion and professionalism handling confidential information Comfortable working in a dynamic small-business environment Ability to juggle multiple tasks and shift priorities as needed Software & Tools Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) Familiarity with CRM tools (preferably HubSpot) Comfortable learning new tools as required Independent Contractor Perks: HMO Coverage for eligible locations Permanent work-from-home Immediate hiring Steady freelance job ZR_29844_JOB

Responsibilities

The Executive Assistant will manage executive calendars, organize information, and ensure smooth day-to-day operations. This role also includes supporting business operations and executive productivity through various administrative tasks.