Title: Executive Assistants (Various Departments)
Grade: Level B
Division/Departments: Direct Portfolio Investment
Reporting to: Department Manager/Team Leader
Location: Eastpoint, Dublin
Ref: EI.009.23E
Salary: €27,304

BACKGROUND:

Enterprise Ireland is seeking to recruit Executive Assistants to provide Secretarial/Administration support services to a number of Departments within the Agency. Enterprise Ireland is the Government organisation responsible for the development and growth of Irish enterprises in world markets. Enterprise Ireland works in partnership with Irish enterprises to help them start, grow, innovate and win export sales on global markets. In this way, the organisation supports sustainable economic growth, regional development and secure employment. A key priority is the achievement of export sales growth and jobs from Irish-owned companies. The organisation’s range of services is extensive and includes: Funding supports - a range of supports, for start-ups, expansion plans, and Research & Development (R&D) business plans. Export assistance - including the provision of in-market services, local market information and the facilities of our international office network. Supports to develop competitiveness - helping companies to become leaner to make them more competitive in international markets. Incentives to stimulate in-company R&D – new product, service and process development to ensure sustainability, and growth through the evolution of products and services. Assistance with R&D collaboration - with research institutions, to develop and bring to market new technologies, products or processes. Connections and introductions to customers overseas - we provide access to a global network of contacts - from heads of government to end customers. www.enterprise-ireland.com

FUNCTIONAL COMPETENCIES (KEY SKILLS AND KNOWLEDGE):

• Excellent secretarial, administration and organisational skills are essential.
• Demonstrated evidence of robust computer literacy and typing/keyboard skills (i.e. MS Office skills including Outlook, Word, Excel and PowerPoint) is essential, coupled with an ability to learn new technologies and use EI’s specific software systems.
• Demonstrated ability to prioritise tasks and manage work efficiently to strict deadlines.
• Excellent accuracy and attention to detail with the ability to process data efficiently.
• Experience of implementing business processes and operating business systems is desirable i.e. use of business information systems and reporting tools.
• Broad understanding of EI’s role, structures and services and an interest in the development and growth of EI’s client companies is desirable.
• Strong oral and writing English communication skills with an ability to engage and interact effectively with client companies and other stakeholders in a busy business environment.
• Sound judgement, professionalism, confidentiality and discretion.
• Willingness to take on other key projects as may be assigned from time to time.
• Strong interpersonal skills and ability to positively contribute to the work of a busy team.
• A relevant qualification e.g., in secretarial, administration, office skills or a similar discipline is desirable.

The role of an Executive Assistant is to support one or more Departments within Enterprise Ireland to deliver on their strategic objectives by providing a comprehensive secretarial and administrative support service, ensuring that the Departments’ administrative tasks are handled efficiently and effectively. The successful candidates will work closely with management and team members within the relevant departments and will be responsible for delivering a range of diverse secretarial and administration activities. The Executive Assistants’ duties will incorporate a range of the deliverables set out below depending on the Departments’ requirements.