Founded in 1956, BPA is a consulting engineering firm that specializes in buildings for institutional, commercial, multi-unit residential, and industrial markets. With a Canada-wide presence, we offer our clients expertise in mechanical and structural engineering, electricity and power, sustainable development and energy efficiency, telecommunications, security, building automation, acoustics, food service, and commissioning.
Motivated by our values of integrity, excellence, accomplishment, and passion, we will fully accomplish our mission: To build a sustainable future.
Together, we can make a greater positive impact on the world through engineering, that has the power to make a difference!
As a true execution partner to the Vice President Proposals, you orchestrate the strategic agenda, communications, and priority follow-ups to maximize executive impact. You build bridges with internal teams and ensure smooth, confidential, and results-oriented execution.
Key Responsibilities

Executive Management & Priorities

• Manage the VP’s agenda (prioritization, preparation of travel files, etc.).
• Prepare meetings: agenda, documentation, executive briefs (1-pager), presentations.
• Draft meeting minutes and ensure follow-up on actions.

Communication & Governance

• Draft/review emails, internal memos, and official letters.
• Coordinate executive and board committees (logistics, briefing kits, minutes).
• Ensure confidentiality and manage access to sensitive files/documents.

Operational Coordination

• Act as a point of contact between the President, VPs, and business units (mechanical, electrical, structural, etc.).
• Consolidate key data (KPIs, projects, sales) and produce concise dashboards.
• Support proposal preparation (layout, compliance, signatures).

Logistics & Administration

• Manage travel, events, visitors, expenses, and approvals.
• Maintain digital archives (SharePoint/Teams), templates, and corporate calendars.
• Coordinate DocuSign signatures, agreements, and renewals (timelines).

Special Projects

• Contribute to cross-functional projects (growth, office integrations, initiatives, etc.).
• Suggest process improvements (templates, automation, checklists).

Desired Profile

• 5–8 years as an executive assistant, ideally in professional services (engineering, architecture, construction, legal, consulting).
• Bilingual (oral/written)
• Proficient in Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel), Adobe Acrobat, and DocuSign.
• Outstanding organization and prioritization: anticipates, plans, and manages multiple files simultaneously.
• Rigorous execution: follow-ups and respect of deadlines.
• Absolute discretion and ethics; strong service orientation and collaboration with executives and partners.

Please refer the Job description for details