Job Posting: 09/Apr/2025
Closure Date: 23/Apr/2025, 4:59:00 PM
Organizational Unit: DDCCD
Job Type: Staff position
Type of Requisition: General Service
Grade Level: G-7
Primary Location: Italy-Rome
Duration: Fixed-term: two years with possibility of extension
Post Number: 2008026
CCOG Code: 2101

MINIMUM REQUIREMENTS

Education: Secondary School Education.
Experience: Six years of experience in office and management support work.
Languages: Working knowledge (proficiency - level C) of English and intermediate knowledge (intermediate proficiency - level B) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian or Spanish).
IT Skills: Very good knowledge of the MS Office applications, Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

TECHNICAL SKILLS

• Excellent knowledge of communication and documentation standards.
• Excellent knowledge of organizational structure, administrative procedures and policies and matters of protocol.
• Excellent knowledge of corporate computerized systems and administrative procedures and policies.
• Excellent knowledge of management of electronic calendars and meetings.
• Excellent knowledge to manage large meetings, webinars and seminars.
• Excellent knowledge of virtual platforms like Zoom, Microsoft Teams, etc.
• Excellent knowledge of working on digital network systems and with OneDrive and other cloud services.

DESIRABLE QUALIFICATIONS AND SKILLS

• Tact, courtesy and ability to establish and maintain effective working relationships with people of different national and cultural backgrounds.
• Extensive knowledge of organizational structure, administrative procedures and policies and matters of protocol.
• Analytical skills and ability to manage and monitor large volumes of complex and diversified correspondence and documentation, often of confidential and sensitive nature.
• Extensive experience in managing a front office, including provision of guidance, mentoring and supervision to junior General Service staff.
• Working knowledge (proficiency - level C) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency

The Executive Associate manages the office and management support functions of the Office of the Chief Scientist. He/she ensures the quality and smooth flow of office work and information within the Office and all the units under the Chief Scientist’s responsibility. The job role requires applied knowledge and interpretation of office policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the work stream.