Executive Associate I (two positions) at Montgomery College

, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Sep, 26

Salary

37.42

Posted On

27 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Administrative Support, Calendar Management, Financial Monitoring, Budget Reconciliation, Stakeholder Liaison, Meeting Coordination, Business Writing, Office Operations, Event Planning, Database Management, Reporting, Correspondence

Industry

Education Administration Programs

Description

Job Description Montgomery College’s Advancement and Community Engagement (ACE) Division has two Executive Associate I positions, open beginning July 1, 2026. These positions support the ACE Division. The work schedules are Monday - Friday, 8:30 am – 5:00 pm. These positions are Non-Bargaining, Non-exempt, and a Grade 25. For non-exempt positions, you are not eligible to work a secondary job at Montgomery College. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, belonging, and inclusiveness. Work focus for Executive Associate I positions: Position #1: Provides advanced administrative, executive-level, financial, and operations support to the Executive Director of PIC MC and the ACE Finance and Operations Director. This position supports PIC MC, divisional finance and operations, special events, and related strategic projects by managing complex calendars, coordinating meetings and materials, supporting PIC MC Foundation Board meetings, maintaining tracking systems, assisting with budget monitoring and reconciliation, and serving as a liaison with internal and external stakeholders. Position#2: Provides advanced administrative, executive-level, and operations support to the Associate Senior Vice President for Advancement and Community Engagement, the Director of Community Engagement, and the Director of Collective Impact. This position supports divisional leadership, community engagement initiatives, collective impact programming, and related strategic projects by managing complex calendars, coordinating meetings and materials, supporting stakeholder convenings and special events, maintaining tracking systems, assisting with correspondence and reporting, and serving as a liaison with internal and external partners. Duties and responsibilities for both positions, but are not limited to: Serve as confidential aide to one or more administrators. Perform a wide variety of administrative duties: receive and screen phone calls; create correspondence, flyers, etc.; filter contacts for administrator(s); transmit and explain directives for staff; direct calls and walk-ins to appropriate staff or departments; facilitates the resolution of complaints from students, parents, and the general public; maintain administrator’s calendar, as well as scheduling of conference space; acts as a liaison between administrator and department/office staff, other College staff, outside organizations, and others; attend meetings, take verbatim or summary notes and distributes notes and minutes; follow-up on decisions and actions taken at meetings; represent the office at committee meetings, work groups, and other events as assigned; orders supplies through various vendors. May help to prepare the organization’s budget by gathering, reviewing, and recording information; monitor departmental accounts and track expenditures; prepare requisitions and purchase orders; verify, process, and pay invoices; review and reconcile purchasing card statements for approval by the account manager; and perform other financial/budgetary administrative services. Maintain/update databases and/or tracking systems for files, correspondence, or issues requiring immediate attention and follow-up. Research files and records compile data, memos, notes, and weekly, monthly, and annual reports for supervisory review and/or signature. Develop, modify, and monitor office procedures to ensure accuracy and efficient operation. Ensure office coverage and provide training to staff and student workers. May help plan events including managing logistics, arranging for catering, creating advertising documents, and assisting as needed during the event. Performs other duties as assigned. Required Qualifications: High School Diploma or GED. Some college coursework in business writing, computer software applications, accounting, or an appropriate combination of education and work experience at an executive support level. The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered. Five years of increasingly responsible administrative support experience, two years of which was in support of a leadership position. Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship Preferred Qualifications: Experience coordinating meetings and communications with external stakeholders, community partners, or similar organizations. Hiring Range: $28.79 to $37.42/hourly. Initial salary placement for new hires falls between the minimum and midpoint of the range and is based on relevant candidate experience and internal equity. The maximum salary for this position is $46.04/hourly. This position is eligible for telework up to two (2) days a week. Telework eligibility and total days per week are subject to change based on the operational needs of the applicable unit/area. Montgomery College does not currently offer voluntary remote work, or withhold payroll taxes for states outside of its tax reciprocity agreements. As a result, employees must reside in, and perform any approved telework from Maryland, Washington, DC, Virginia, West Virginia, Delaware, or Pennsylvania. Employees residing in other states at the time of hire are not eligible for telework until they have secured a permanent residence in one of the states listed above. Application Process: Click Here to apply online Online applications must be received by July 10, 2026 A cover letter is recommended and preferred. Include dates of employment in your application or attachment; For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application. As a condition of employment, the following are required at the time of hire: Successful completion of a background check and degree verification (if applicable). Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery College and may have earnings restrictions, per state law. Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or HRSTM@montgomerycollege.edu. We require at least two weeks advance notice to enable us to provide the requested accommodation. Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff. Montgomery College is a tobacco-free and smoke-free workplace. Closing Date Friday, July 10, 2026 Thank you for your interest in working at Montgomery College! In this portal, you can check the status of your submitted application(s) , apply to other positions at the college, withdraw your application(s), and update your contact information. If you have any questions, please contact the Office of Human Resources and Strategic Talent Management at 240-567-5353. Montgomery College is an equal opportunity employer committed to promoting and fostering inclusivity and belonging among our student body, faculty, and staff. We are committed to the full inclusion of all qualified individuals, including individuals with disabilities. As part of this commitment, Montgomery College will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or HRSTM@montgomerycollege.edu. Montgomery College is a tobacco-free and smoke-free workplace.

Responsibilities

Provide advanced administrative and operational support to executive leadership within the Advancement and Community Engagement Division. Duties include managing complex calendars, coordinating stakeholder meetings, and assisting with budget monitoring and financial reconciliation.