POSITION SUMMARY

The Municipality of Miramichi River Valley is seeking a highly professional and adaptable Executive Assistant to provide administrative support to the Chief Administrative Officer (CAO) and municipal staff on a part-time, as-needed basis. This role is critical in ensuring the efficient operation of the municipal office, including coverage during holidays, staff absences, and peak workload periods.

QUALIFICATIONS AND REQUIREMENTS

The successful candidate will possess:

• Office Administration Certificate with a minimum of two years’ experience in office administration, or an equivalent combination of education, training, and experience.
• Proficiency in correspondence, record keeping, spreadsheets, and word processing.
• Exceptional interpersonal, communication, and customer service skills.
• Strong organizational and prioritization abilities, with the capacity to manage multiple tasks, accurately enter data, and work independently.
• Flexibility and adaptability in a dynamic work environment.
• Ability to work collaboratively in a team environment.
• High level of initiative, sound judgment, and the ability to operate with minimal supervision.
• Must be bondable.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Availability to attend evening and/or weekend meetings or events as required.
• Bilingualism considered an asset.

• Provide comprehensive administrative support to the CAO and municipal staff.
• Prepare, format, and proofread correspondence, reports, and other official documents with a high level of professionalism.
• Create and manage spreadsheets, databases, and presentations using Microsoft Word, Excel, and PowerPoint.
• Research potential funding opportunities and assist with grant application preparation for municipal projects.
• Serve as the first point of contact for the public, answering calls, responding to inquiries, and welcoming visitors in a courteous and professional manner.
• Maintain accurate and organized filing systems, both electronic and paper-based.
• Assist with scheduling, meeting coordination, and preparation of minutes as required.
• Perform general office duties to support the efficient daily operations of the municipal office.