Major/Essential Functions
Serves as the primary scheduler for all calendar activities related to the Dean’s calendar, overseeing logistical setups and timely preparation and/or provision of documentation needed for the Dean (i.e. standing group meetings; faculty candidate; and individual meetings).
Coordinates and schedules various meetings, retreats, and/or functions under the direction of the Dean that may include any and all standing meetings, budget meetings, etc.
Responsible for any and all transcription for the Dean’s Office that includes agendas, minutes, correspondence, and other documentation related to various meetings and/or functions relative to the Dean
Assists with developing of budgets for events and activities relative Dean’s Office
Oversees the coordination on all travel arrangements, preparation of necessary travel documentation and reimbursement vouchers on behalf of the Dean.
Oversees and approves any and all purchases of equipment and other office needs for the Office of the Dean
Insures the proper distribution and processing of daily mail for the Office of the Dean; independently reviewing incoming correspondence for priority items that necessitate immediate response and/or attention.
Ensures the continuity of telephone coverage for the Office of the Dean, and assists, when necessary, in the absence of general support staff and/or during lunch shifts screening all calls and relaying messages in a timely and professional manner.
Manages appropriate departmental or general problems in the absence of the Dean
Directly support the Dean in activities related to his/her participation in various state and national associations requiring administrative assistance.
Assists and represents the Office of the Dean in various campus wide events
Assists the Dean with preparation of documentation and reports for the legislature and accreditation.
Provides team assistance as needed or directed for completion of special projects.
Serve as a member of national organizations related to position responsibilities at the discretion of the Dean. Representing the department and institution. This may constitute travel on a yearly basis.
Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.
Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
Personally demonstrate, display and act in accordance with TTUHSC EP’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value’s leader while actively promoting and encouraging staff across the institution.
Perform all other duties as assigned.
Required Qualifications
Bachelor’s degree required in related area plus six years progressively responsible administrative experience including supervisory experience OR a combination of education and/or experience to equal ten years
Preferred Qualifications
Experience in health care field or higher education preferred
A strong grasp of grammar and solid writing skills and composition skills
High level of organizational and technological savvy
Strong time management, problem-solving and communication skills
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV, Transcript
Job Type
Full Time
Pay Basis
Monthly
Minimum Hire Rate
Compensation is commensurate upon the qualifications of the individual
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
Executive and Admin Assistants
Air Force Specialty Code
3A1X1, 8A200
Army Military Occupational Specialty Code
36B, 42A, 56M
Marine Military Occupational Specialty Code
0111
Navy Enlisted Classification Code
AZ, YN, 641x, 741

Please refer the Job description for details