Executive & Board Administrator at See Monterey

Monterey, California, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

95000.0

Posted On

22 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Board governance, Calendar management, Travel coordination, Brown Act compliance, Office operations, Project management, Communication skills, Budget tracking, Records management, Microsoft Suite, Zoom, Microsoft Teams, Strategic decision-making, Interpersonal skills

Industry

Travel Arrangements

Description

Description Join Our Team as Executive & Board Administrator See Monterey: Where Passion Meets Purpose At See Monterey, we're passionate about promoting the beauty and charm of Monterey County to the world. Our vision is to create a thriving tourism economy that enriches the economic vitality and quality of life for our community. We're seeking a talented Executive & Board Administrator to join our team and help us tell the story of our incredible destination. Position Title: Executive & Board Administrator Reports To: VP of People & Operations Department: Administration Status, Classification: Full time Regular, Exempt Position Summary The Executive & Board Administrator partners closely with the President & CEO and executive leadership team to ensure the efficient and effective operation of the Executive Office. This role provides comprehensive administrative support across the executive team, including complex calendar management, travel coordination, and high-level administrative activities requiring exceptional discretion and confidentiality. In addition, this role serves as the primary administrator for the organization’s Board and Committees, owning all coordination, communications, and documentation, and ensuring full compliance with applicable policies and Brown Act requirements. This position also oversees day-to-day office operations—such as supply management and general administrative processes—and contributes to employee engagement initiatives, ensuring a seamless, professional, and well-functioning executive environment. Essential Responsibilities Provide executive assistance to the President/CEO and executive team, including calendar and schedule management, budget tracking, travel arrangements, and confidential internal and external communications. Prioritize and manage competing demands with a high level of responsiveness, initiative, and follow-through to ensure timely and successful completion of projects. Brief the President & CEO on key industry events and upcoming engagements to ensure full preparation, including context on issues, stakeholders, objectives, and deliverables. Provide administrative and operational support to the executive team, including coordination of meetings, correspondence, research, and preparation of reports and materials. Lead the preparation and coordination of organizational reporting and compliance across multiple entities, including monthly, quarterly, and annual reports, tracking deliverables, and developing presentations for executive and public agency use. Serve as primary staff liaison to the Board of Directors and Committees, owning all coordination, communications, records management, and ensuring full compliance with Brown Act requirements and organizational policies. Build and maintain relationships with government partners and elected officials, including Mayors, City Managers, Council Members, and Supervisors. Coordinate executive speaking engagements and support media-related opportunities. Manage and execute special projects as assigned by the President & CEO or Board of Directors. Manage executive expense reporting for the President & CEO. Maintain accurate and up-to-date records for elected officials and board member contacts. Oversee office operations, including vendor coordination, facilities management, supply inventory and budgeting, conference room scheduling, and mail distribution. Serve as a liaison with building management and service providers to ensure a well-maintained and professional office environment. Ensure adherence to organizational policies, procedures, and operational standards. Other duties as assigned. Requirements Our Ideal Candidate: Strong administrative and organizational skills, with excellent oral and written communication skills Demonstrates a high level of professionalism, discretion, and executive presence in all interactions Operates with a service-oriented mindset and takes pride in enabling the success of others Anticipates needs, identifies potential challenges, and proactively offers solutions Ability to stay two steps ahead of executive priorities and shifting demands Ability to manage multiple projects, meet deadlines, and handle confidential information with discretion. Strong interpersonal skills and ability to work with diverse individuals. Strategic decision-making capabilities. Working knowledge of (and proficiency with) computers, word processing and spreadsheet software, especially Microsoft Suite, as well as virtual meeting software programs (Zoom, Microsoft Teams) Education and Experience Bachelor’s degree in business administration or related field preferred. Minimum four (4) years' experience providing senior-level executive support. Minimum one (1) years' experience with Brown Act and Board Governance preferred. Hospitality/Tourism experience preferred. Valid work authorization for the United States For positions requiring driving as an essential job function, candidates must possess a valid driver's license, insurance, and an acceptable motor vehicle record. Alternative forms of transportation may be considered if they provide comparable travel time and cost efficiency. What We Offer Competitive salary range of $95,000 -$110,000 depending on experience. Comprehensive benefits package, including health, dental, vision, FSA, and life insurance. Paid Personal Time Off (PTO) and Sick Pay benefit.sh and vesting. Paid Personal Time Off (PTO) and Sick Pay benefit. Opportunity to work with a dynamic and passionate team. Flexible work schedule, including twice weekly work from home option. Professional development and growth opportunities. A chance to make a real impact on the tourism economy of Monterey County. Our Culture: We value a positive and inclusive work culture, and we're committed to ensuring that all team members feel welcome and have an equal opportunity to connect, belong, and grow. We encourage team members to contribute to the organization and the hospitality industry, to advance their skill sets, and to be comfortable and confident as their authentic selves. Equal Opportunity Employer: See Monterey is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment that reflects the diversity of our community. Learn More About Us: Visit our website at http://www.seemonterey.com and follow us on social media to learn more about our mission, vision, and values. Facebook https://www.facebook.com/seemonterey Instagram https://www.instagram.com/seemonterey Twitter https://twitter.com/seemonterey LinkedIn https://www.linkedin.com/company/seemonterey

Responsibilities

The Executive & Board Administrator provides high-level support to the President & CEO and executive team while managing board communications and compliance. This role also oversees daily office operations, vendor coordination, and special projects to ensure organizational efficiency.