Executive Business Administrator - CoreAI at Microsoft

Mountain View, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Feb, 26

Salary

0.0

Posted On

20 Nov, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Logistics, Project Management, Travel Management, Communication, Event Planning, Budget Management, Mentorship, Confidentiality, Networking, Executive Presence, Adaptability, Leadership, Operations Support, Team Collaboration, Professionalism

Industry

Software Development

Description

Calendar Management and Meeting Logistics Provides strategic calendar management and time planning support, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality. Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs. Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff. Manages complex ambiguity and thrives in gray space. Strengthens and utilizes a vast internal and external network to enable team and leader's work. Proactively drives communication and liaises between executives, central teams, and other business partners to share information and practices that drive efficiency. Provides leadership and actively participates in the Business Support community. Manages, plans, and develops events with executive presence. Manages multiple complex projects and timelines, providing operations and project management support to leadership. Coordinates travel arrangements, creates detailed itineraries, manages logistics, and ensures compliance with travel policies. Manages CVP speaking engagements and interactions with internal and external stakeholders in partnership with Chief of Staff and other relevant stakeholders. Serves as a role model to Business Support colleagues, demonstrating executive presence, professionalism, and adapts to challenging situations and maintains professional composure. 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience 5+ years of experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training) 4+ years of experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others 3+ years of experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training) Adaptable in a team environment, building and maintaining effective working relationships with a diverse group of contributors

Responsibilities

The Executive Business Administrator provides strategic calendar management and meeting logistics support while maintaining confidentiality. They manage complex projects, coordinate travel arrangements, and drive communication between executives and business partners.