Executive Business Administrator at Microsoft

Redmond, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Mar, 26

Salary

50.53

Posted On

10 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Event Coordination, Communication Skills, Multitasking, Confidentiality, Budget Management, Stakeholder Management, Organizational Effectiveness, Team Collaboration, Judgment, Mentorship, Time Management, Logistics, Administrative Support, Problem Solving, Operational Excellence

Industry

Software Development

Description

Overview Security represents the most critical priorities for our customers in a world awash in digital threats, regulatory scrutiny, and estate complexity. Microsoft Security aspires to make the world a safer place for all. We want to reshape security and empower every user, customer, and developer with a security cloud that protects them with end to end, simplified solutions. The Microsoft Security organization accelerates Microsoft’s mission and bold ambitions to ensure that our company and industry is securing digital technology platforms, devices, and clouds in our customers’ heterogeneous environments, as well as ensuring the security of our own internal estate. Are you an experienced Executive Business Administrator passionate about supporting a dynamic leader? Do you thrive in managing complex calendaring, coordinating meetings and events, and influencing security culture across Microsoft? We want someone like you! This role requires excellent communication, prioritization, and multitasking skills, along with professionalism and operational excellence. You’ll need to navigate a fast-paced environment, demonstrate good judgment, accommodate diverse work styles, maintain confidentiality, and consistently follow through on tasks. Success means managing high workloads calmly and independently, dealing with ambiguity, and having a passion for supporting managers and organizations. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Responsibilities Provide strategic calendar and time planning support for senior leadership; align calendar based on manager’s style. Build strategic relationships with stakeholders and understand business priorities to optimize leaders’ time. Organize and support meetings, events, conferences, and team activities, including logistics and materials You will oversee inventory management, participate in discretionary budget tracking and reporting, and own expense management. Collaborate with Chief of Staff, Lead EA, peer EAs, and Business Operations to drive organizational effectiveness Support business operations: budget management, reviews, leadership meetings, and team-wide events. Exercise sound judgment with confidential information and ensure timely, accurate communication. Understand and implement rhythm of business (ROB). Manage headcount, space, and reporting using internal tools; coordinate space management and office moves. Develop mentorship and peer relationships to support personal growth and growth of administrators for a positive and inclusive team environment. Foster team morale and participate in admin and business operations communities Embody our culture and values Qualifications Required/Minimum Qualifications 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, or administration work for executive/upper-level management. Other Requirements: Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include but are not limited to the following specialized security screenings: Microsoft Cloud Background Check:This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter. Preferred Qualifications: Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. 2+ years experience serving as mentor to others. 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training). Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour. Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled. Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

Responsibilities

The Executive Business Administrator will provide strategic calendar and time planning support for senior leadership, organize meetings and events, and manage inventory and budget tracking. The role also involves collaborating with various teams to drive organizational effectiveness and support business operations.