Executive Business Administrator at Microsoft

Redmond, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

66.3

Posted On

16 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Cross-Functional Communication, Leadership, Mentorship, Event Planning, Project Management, Resource Management, Expense Management, Rhythm of Business, Space Planning, Team Support, Recruitment, Travel Coordination, Operational Excellence, Confidentiality

Industry

Software Development

Description

Overview The Office of Applied Research (OAR), part of the Experiences + Devices (E+D) organization and housed within Collaborative Apps and Platforms (CAP), drives applied research across CAP and E+D. It does so by partnering with product groups, fostering the broader E+D research community, and linking E+D’s research programs to work in Microsoft Research and the academic community. The Chief Scientist and Corporate Vice President (CVP) of OAR is hiring an Executive Business Administrator. As an Executive Business Administrator, you will support the team through executive communication, prioritization, and operational excellence, as well as a high degree of integrity and confidentiality. You will support the Chief Scientist and a broader team of researchers and technical advisors in OAR. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Responsibilities Calendar & Meeting Management: Strategically manage executive calendars, prioritize meetings, and coordinate logistics to support business needs. Cross-Functional Communication: Act as a liaison between executives, teams, and external partners; share information and best practices to drive efficiency. Leadership & Mentorship: Lead by example, mentor Business Support professionals, and contribute to discipline growth and team culture. Event Planning: Manage and execute events end-to-end, ensuring alignment with business goals and demonstrating executive presence. Project Management: Oversee complex projects, streamline processes, and ensure operational excellence across business groups. Resource & Expense Management: Own expense tracking, budget planning, and compliance with financial policies; manage supplies and vendor relationships. Rhythm of Business (ROB): Partner with leadership to build and maintain ROB cadence, ensuring alignment and communication across teams. Space Planning: Oversee office space management, including moves, restacks, and future planning based on organizational needs. Team Support & Recruitment: Drive headcount management, recruitment, onboarding/offboarding, and team experience initiatives. Travel Coordination: Manage executive travel logistics, itineraries, and compliance with travel policies for domestic and international trips. Qualifications Required Qualifications: 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. Preferred Qualifications: Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others. 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training). Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.84 - $66.30 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $44.81 - $72.69 per hour. Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled. Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

Responsibilities

The Executive Business Administrator will manage executive calendars, coordinate meetings, and oversee complex projects to ensure operational excellence. Additionally, the role involves acting as a liaison between executives and teams, managing events, and supporting recruitment and team experience initiatives.