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Executive Business Administrator at Microsoft

Redmond, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

0.0

Posted On

22 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Logistics, Travel Management, Resource Management, Event Coordination, Space Management, Discipline Growth, Development, Mentoring, Expense Management, Operational Improvement, Stakeholder Collaboration, Problem Solving, Team Culture, Strategic Growth, Administrative Support

Industry

Software Development

Description

Rhythm of Business (ROB): Understands business rhythms, adapts plans to changing needs, manages meetings efficiently, and drives operational improvement. Calendar Management and Meeting Logistics: Manages complex CVP schedule, resolves conflicts, coordinates high-level meetings, prepares materials, collaborates with stakeholders, and ensures thorough follow-ups. Travel Management: Arranges executive travel, creates itineraries, addresses issues promptly, secures documents, and ensures compliance with travel policies. Resource Management: Tracks discretionary budgets, advises on expense management and compliance, and communicates proactively to resolve issues. Event Coordination and Space Management: Oversees event logistics and office space, delegates tasks, resolves problems quickly, and recommends improvements; serves as a subject matter expert for the team. Discipline Growth and Development: Leads, mentors, trains administrative staff, fosters team culture, and identifies strategic growth opportunities in the Business Support community. 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. 2+ years experience serving as mentor to others. 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Responsibilities

The Executive Business Administrator manages complex schedules, coordinates high-level meetings, and oversees travel arrangements. They also track budgets, manage event logistics, and mentor administrative staff to foster team culture and growth.