Executive Business Administrator at Microsoft

Redmond, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Feb, 26

Salary

0.0

Posted On

21 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Management, Communication, Collaboration, Problem Solving, Time Planning, Budget Tracking, Meeting Coordination, Stakeholder Management, Administrative Support, Networking, Compliance, Executive Presence, Diverse Working Styles, Recruitment Facilitation, Logistics Management

Industry

Software Development

Description

Support a Corporate Vice President Develop collaborative relationships with others who have a diverse set of working styles and perspectives Calendar Management Provides strategic calendar management and time planning support for Corporate Vice President Aligns calendar based on knowledge of manager's preferences and operating styles (e.g., CVP's individual preferences, allocation to business priorities). Creates meeting prep (prior interactions, using AI Tools) May attend meetings and/or ensure follow-up as needed. Manages ambiguous situations. Continues to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Communicates with external partners/audiences and third parties. Develops and shares best practices and insights. Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. Executes meeting cadence around the ROB of the leader(s). Coordinates large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and advocating for appropriate space for their team. Manages travel arrangements (e.g., accommodations, transportation) for manager(s) and/or group. Executes on logistics of agenda (e.g., building agenda and expectations, briefing leader, sharing information with countries). Facilitates communication across stakeholders ahead of travel. Ensures required documents (e.g., immunization records, visas) are obtained for international travel. Manages and ensures compliance with relevant US Travel Tax Tool. Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations. 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. Ability to prioritize urgent situations and requests. Experienced with cross-team collaboration working across organizations and reporting boundaries to get things done. Ability to accommodate diverse working styles and perspectives of all individuals. Proven ability to prioritize own work and resources to complete projects on time and to solve routine problems effectively.

Responsibilities

The Executive Business Administrator supports a Corporate Vice President by managing their calendar, travel arrangements, and facilitating communication across stakeholders. They also collaborate with various teams to ensure smooth operations and assist in recruitment efforts.