Executive Business Administrator at Microsoft

Boston, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Feb, 26

Salary

0.0

Posted On

20 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Coordination, Expense Tracking, Budget Support, Event Coordination, Recruitment Logistics, Onboarding, Project Management, Policy Compliance, Team Collaboration, Detail Orientation, Confidentiality, Problem Solving, Communication, MS Tools Proficiency

Industry

Software Development

Description

Executive Support: Strategic calendar management, travel coordination, and time planning aligned with leader preferences. Operational Management: Expense tracking, budget support for events, space and supply planning, and hardware management. Event Coordination: Plan and execute team and organizational events, including morale-building activities. Talent & Team Experience: Support recruitment logistics, onboarding, and employee lifecycle processes in collaboration with HR partners. Project & Business Rhythm: Manage organizational projects, maintain cadence of business operations, and ensure policy compliance. Leadership & Collaboration: Build networks across teams, lead by example, and foster a positive, inclusive team culture. Strategic Calendar Management Manage a complex, rapidly changing calendar, including evening/weekend checks. Align priorities based on leader's objectives and operating style; anticipate conflicts and proactively resolve them. Provide end-to-end coordination for domestic and international travel, including itineraries, logistics, contingency planning, and onsite support during major events (e.g., Inspire, Ready). Ensure alignment with organizational priorities. Support discretionary budget tracking, morale costs, and expense management. Manage space, supply, and hardware planning. Process & Detail Orientation Serve as a role model within the Business Support community by demonstrating executive presence, influencing others, and fostering positive team culture. 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) - OR equivalent experience 2+ years experience serving as mentor to others 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training) Proficiency with MS tools preferred - Outlook, MS Expense, My Order, MS Approval, MS Travel, Virtual Studios Online (VSO), etc. Adaptable and must work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally Ability to work independently, deal with ambiguity, and to solve routine problems proactively and effectively Ability to maintain confidentiality of highly sensitive material and information with discretion and professionalism Experience in managing shifting priorities & changing environments to make timely, informed decisions in high-pressure situations Ability to organizes complex information effectively and communicates with clarity and precision

Responsibilities

The Executive Business Administrator will provide executive support through strategic calendar management, travel coordination, and operational management. They will also coordinate events, support recruitment logistics, and manage organizational projects while fostering a positive team culture.