EXECUTIVE BUSINESS & MARKETING COORDINATOR

Location: Alexandria, VA
Title: Executive Business & Marketing Coordinator
Reports to: Chief Executive Office
Classification: Exempt

WHY YOU’LL LOVE WORKING AT REDPEG:

Voted as one of The Washington Post’s Top Workplaces, we are an independent full service experiential marketing agency that connects brands to the consumers they need to reach through customized, personal engagement. Every day, we come together to create experiences that inspire extraordinary memories. With our main office in the Washington D.C metro area., we work with a roster of incredible brands including Capital One, Marriott Bonvoy, In&Out, Meta, Niantic, Nike, USAA and Virginia Lottery. We’re looking for highly personable, passionate, and innovative marketers to bring the true entrepreneur spirit, growth mindset, and independent thinking to our team!

The Executive Business & Marketing Coordinator will serve as a strategic right hand to the CEO/Owner, blending high-level administrative support, creative marketing contributions, and selective executive-level business development outreach. The selected candidate will act as an extension of the CEO — ensuring communications, priorities, and materials reflect his voice, vision, and standards at all times. This is not a traditional Executive Assistant or Business Development role — it is a unique hybrid that requires exceptional organizational skills, a creative marketing mindset, and the ability to represent the CEO in professional communications. You will support the CEO in select personal administrative tasks, ensuring seamless coordination between professional and personal commitments, while also contributing to ideation, strategy, and the creation of compelling marketing materials that drive growth for the agency and its ventures.

Executive Support & Coordination

• Manage the CEO’s calendar, inbox, travel, and scheduling, ensuring priorities are aligned and time is optimized.
• Handle a mix of professional and personal administrative tasks with discretion and reliability.
• Draft and send communications on behalf of the CEO to senior executives and partners.
• Maintain organized documentation, contact lists, and client folders to ensure smooth access to information.
• Track outreach, relationships, and executive-level follow-ups with accuracy.
• Prepare reports, summaries, and briefing documents to keep the CEO informed and prepared.
• Coordinate with other agency departments as needed to support CEO-led initiatives.
• Serve as a reliable point of contact for handling the CEO’s daily priorities and logistical needs.
• Capture meeting notes, prepare briefs/recaps, and ensure timely follow-ups.

Marketing & Creative Development

• Support the CEO in creating marketing strategies, concepts, and client-facing decks.
• Conduct research on industry trends, clients, and competitors to inform proposals and pitches.
• Translate the CEO’s vision and ideas into polished, professional materials aligned with brand standards.
• Collaborate with internal teams to ensure consistency of messaging and creative excellence.
• Maintain and update a library of marketing collateral, proposals, and case studies for quick access.
• Translate high-level strategies and creative ideas into actionable plans and materials.
• Develop decks, one-sheets, and proposals for both the agency and its ventures.

Executive-Level Business Development

• Coordinate outreach and follow-ups with prospective clients and high-level executives on behalf of the CEO.
• Prepare briefing documents, research summaries, and backgrounders before key meetings.
• Maintain executive-level relationship tracking to support long-term growth efforts.

Technology & AI Integration

• Leverage AI tools to draft communications, create research summaries, and develop pitch/strategy concepts.
• Identify and implement new tools to increase efficiency, accuracy, and creativity in deliverables.

What You’re All About:

• 3–5 years of experience in executive support, marketing coordination, or similar hybrid roles (agency experience a plus).
• Strong organizational skills with the ability to balance admin, marketing, and growth tasks simultaneously.
• Exceptional written and verbal communication skills, capable of representing the CEO with polish and professionalism.
• Comfort with creative work: developing decks, strategies, and marketing concepts.
• Tech-forward and AI-savvy, with curiosity for leveraging new tools to work smarter.
• Entrepreneurial, adaptable, and eager to grow alongside a dynamic leader and business.

RedPeg PRIDE
Pioneering Spirit – We don’t follow maps—we draw them. Bold ideas and new paths fueled by our independence
Real Connections – We value creatively driven experiences that connect brands and audiences in real and powerful ways.
Inclusive Excellence – We foster a culture where every voice is heard, every perspective is valued, and everyone has the opportunity to thrive.
Detail Obsessed – The work is in the craft. We obsess over every moment to make it flawless, meaningful, and unforgettable.
Embody One Team - No silos, no egos. Just passionate people working together to make the best work possible.