Executive & Business Operations Assistant at Devoted Studios

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jan, 26

Salary

0.0

Posted On

25 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Business Development, Organizational Skills, Time Management, Communication Skills, Research, CRM Management, Event Coordination, Travel Coordination, Creative Problem-Solving, Discretion, Proactivity, Tech Savvy, Networking, Lead Management, Industry Trends

Industry

Entertainment Providers

Description

Devoted Studios is a US-based game development company specializing in Co-development, Porting, and End-to-End Art Production for the global gaming industry. We collaborate across time zones to support projects on all major platforms, engines and styles - from AAA titles to emerging technologies. Our team includes world-class talents who bring deep expertise in external development, pipeline optimization, and creative problem-solving. Whether it’s porting games to new systems, enhancing gameplay features, or crafting stunning visuals, Devoted Studios operates as a trusted, flexible extension of our partners’ internal teams. We are proud to be the development partner of choice for industry leaders such as: 2K Xbox Meta Obsidian Entertainment Turtle Rock Studios Gearbox Software At Devoted Studios, we’re committed to making outsourcing more efficient, collaborative, and impactful. If you're passionate about co-development, game art, or solving technical challenges on a global scale. We’re seeking a proactive, highly organized Executive Assistant based in Los Angeles to support our CEO in managing daily priorities, communications, and special initiatives while also contributing to early-stage business development activities. This hybrid role blends traditional executive support with creative, business-minded projects. You’ll help streamline operations, coordinate meetings and events, and manage key communications, while also assisting the BD team with research, outreach, and lead management to help grow our client base. This is an ideal opportunity for someone who thrives in a dynamic environment, enjoys variety, and wants to work closely with senior leadership in the games industry. The position will require regular on-site presence at the CEO’s office in Los Angeles and attendance at meetings and events as needed. Key Responsibilities:Executive Support Manage and prioritize the CEO’s calendar, emails, and daily schedule to ensure efficient time management. Prepare agendas, briefing materials, and concise summaries for meetings and follow-ups. Coordinate travel, events, and conferences; manage logistics and documentation. Act as a gatekeeper — protecting the CEO’s bandwidth while ensuring key issues and opportunities are addressed promptly. Draft, edit, and review external communications on behalf of the CEO. Support planning and execution of company-led events (e.g. Wonder Womxn, Devoted Speakeasy, mixers, and podcasts). Business Development Support Research and identify potential clients: primarily game developers and publishers in North America and Europe. Maintain and update CRM records, ensuring outreach notes and contact information are accurate and current. Support cold email and LinkedIn outreach efforts, assisting with initial follow-ups and scheduling meetings. Prepare pitch decks and maintain BD documentation, ensuring project and portfolio materials are up to date. Assist with conference preparation, prospect tracking, and lead handoff to the BD team. Track industry trends, upcoming events, and networking opportunities relevant to Devoted Studios’ growth. Personal Assistance (10–15%) Provide occasional personal support for the CEO for logistical or personal tasks when necessary. 3+ years in an executive support, operations, or project coordination role, preferably in a creative, tech, or gaming environment. Excellent organizational, time management, and communication skills. Strong business acumen, able to understand company priorities and assist in light BD functions (research, outreach, CRM upkeep). Experience using LinkedIn, CRM systems, and productivity tools (Google Workspace, Notion, Asana, etc.). High integrity, discretion, and ability to manage sensitive information. Confident, extroverted, proactive, and comfortable operating with minimal supervision. Bonus: Familiarity with the video games, outsourcing, trailers or creative production industries. Why Join Us? We offer: Strong and enthusiastic team – you will have the opportunity for knowledge sharing, learning, and professional self-development Interesting and challenging tasks – solve diverse and challenging issues, communicate with people within the company as well as with our partners; Convenient working conditions – remote work, the opportunity to build your own working day with flexible working hours А chance to work in a highly professional and dynamic team working with a wide range of International Game Production projects, attractive remuneration package, and opportunities to develop professionally. This is a remote, full-time contracted position. We are an equal opportunity company and all qualified applicants will receive consideration for a contract without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.

Responsibilities

The Executive Assistant will manage the CEO’s calendar, communications, and special initiatives while also supporting business development activities. This includes coordinating meetings, events, and logistics, as well as conducting research and outreach to potential clients.