POSITION SUMMARY

The Executive Business Partner (EBP) provides high-level administrative, coordination, and strategic support to Forgen’s Executive Leadership Team. This role manages the Executive Assistant team, ensuring consistent and effective support for four executives, while also facilitating executive priorities, streamlining operations, and enhancing communication across the organization. Acting as a trusted partner, the EBP anticipates needs, drives follow-through on key initiatives, and ensures the executives’ time and focus are optimized to advance Forgen’s mission and values.

BASIC QUALIFICATIONS

• Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience).
• 8+ years of experience supporting senior executives in a complex organization, with at least 3 years managing or leading administrative teams.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines.
• Excellent written and verbal communication skills, with a high degree of professionalism and executive presence.
• Valid Driver’s License and ability to drive on behalf of the company.

PREFERRED QUALIFICATIONS

• Experience in construction, engineering, or heavy civil industries.
• Demonstrated success in developing administrative systems and supporting senior leadership teams.
• Strong project coordination background with the ability to track and drive accountability on high-priority initiatives.
• Project management experience, including planning, tracking, and delivering complex, multi-stakeholder initiatives.
• Technical familiarity or direct experience with geotechnical engineering, heavy civil construction, or environmental services.
• Ability to bridge technical subject matter with executive-level communication, ensuring clarity and alignment across stakeholders.
  Physical Demands & Work Environment
  This office-based role requires frequent computer use and effective communication, with occasional travel to project sites as needed. Site visits may involve extended periods of standing or walking and required PPE, with potential exposure to heavy equipment, chemicals, dust, fumes, uneven terrain, and extreme weather.
  This job description outlines the general scope of work and is not exhaustive. Employees may be assigned additional duties as needed. Requirements may be adjusted to accommodate disabilities, except where they pose a direct safety risk.

• Provide direct support to four executives, including calendar management, meeting preparation, and follow-up on critical action items, ensuring accountability for deliverables.
• Manage, mentor, and coordinate the Executive Assistant team, setting clear standards for performance, accountability, and collaboration.
• Develop and implement systems and processes to ensure efficient workflows, aligned practices, and accountability across executive support functions.
• Coordinate executive-level meetings, including agenda development, materials preparation, and action tracking, ensuring assigned owners follow through on commitments.
• Support board and leadership reporting by consolidating inputs, drafting communications, and ensuring timely and accurate completion.
• Serve as a central point of contact for the executive office, ensuring seamless communication between executives, internal teams, and external stakeholders.
• Track and monitor progress on cross-functional initiatives, reinforcing accountability and driving results.
• Maintain confidentiality and discretion while managing sensitive information and representing the executive office with professionalism.
• Embody and promote Forgen’s core values: We do what we say, We are passionate about our work, We are one team, We work smart, We do the right thing.