Executive Coordinator Assistant at AZURREO

Lebanon, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Mar, 26

Salary

0.0

Posted On

09 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistance, Operational Coordination, Administrative Support, Documentation, Financial Support, Billing Support, Client Coordination, Stakeholder Coordination, Communication Skills, Attention To Detail, Time Management, Microsoft Office, Cloud Tools, Proactive Mindset, Organizational Skills, Problem Solving

Industry

Telecommunications

Description

Executive Coordinator Assistant Remote (Lebanon) Employee Administration and Secretariat Support Global Operations from Lebanon Azurreo is a global leader in telecom and IT outsourcing, with 250+ international projects delivered across more than 25 countries. We operate in a fast-paced, multicultural, and fully remote environment anchored in professionalism, reliability, and operational excellence. We are seeking a highly organized, detail-oriented, and proactive Executive Coordinator Assistant to support our management team and ensure smooth day-to-day operational, administrative, and financial coordination. This is a mid-level role designed for a structured, dependable professional who enjoys supporting leadership and keeping operations running efficiently. Tasks Your Mission: What You Will Support You will act as the operational backbone assisting the management team. Your responsibilities fall into four core areas: 1. Executive Assistance & Operational Coordination Manage calendars and schedule meetings across time zones. Prepare agendas, briefing notes, and meeting materials. Track follow-ups, deadlines, and ongoing activities. Facilitate clear and timely communication between departments and management. 2. Administrative Support & Documentation Organize and maintain internal documentation and structured filing systems. Prepare professional documents, reports, presentations, and summaries. Coordinate with various departments (Sales, Projects, Finance) on routine tasks. Ensure accuracy and consistency across all administrative workflows. 3. Financial & Billing Support Assist with client invoicing processes, ensuring accuracy and timely delivery. Track payments and maintain updated logs. Support financial reporting and preparation of supporting documentation. Handle confidential financial documents with discretion. 4. Client & Stakeholder Coordination Act as a professional point of contact for clients, partners, and service providers. Follow up on pending items and ensure timely responses. Coordinate travel logistics (flights, accommodation, itineraries) when required. Requirements What You Bring to the Team Essential Requirements Bachelor’s degree in Business Administration, Management, Finance, or related field. 2–5 years’ experience in executive assistance, operations, or administrative coordination. Excellent communication skills and a professional, polished demeanor. Strong attention to detail, organization, and time management. Proficiency with Microsoft Office (Excel, Word, PowerPoint) and cloud tools (Teams, SharePoint). Based in Lebanon with a reliable remote work setup. Ability to work effectively with international teams and adapt to shifting priorities. What Will Make You Stand Out A proactive mindset — you anticipate needs before they arise. Maturity, discretion, and a strong sense of responsibility. Ability to manage multiple tasks while maintaining accuracy. Interest in developing long-term within the company. Who Should Apply You’re a great fit if: You thrive in a structured, professional, and fast-paced remote environment. You communicate clearly and manage responsibilities without constant supervision. You enjoy supporting leadership and coordinating between teams. You value precision, organization, and ethical professionalism. You’re detail-oriented, solution-driven, and eager to learn. Benefits Why You’ll Love Working at Azurreo Competitive USD-based compensation Full remote work from anywhere in Lebanon Direct exposure to international teams and senior management Opportunities for growth, training, and skill development Structured onboarding and continuous support Paid vacation and public holidays If you are a motivated operations professional looking to grow within a global organization, we’d love to hear from you. Please submit your CV and a brief cover letter explaining why you are the right fit for the Executive Coordinator Assistant role at Azurreo.

Responsibilities

The Executive Coordinator Assistant will support the management team by managing calendars, preparing meeting materials, and facilitating communication. Additionally, they will assist with administrative tasks, financial support, and client coordination.