JOB INFORMATION

Job Requisition ID: 72823
Ministry: Jobs, Economy, Trade and Immigration
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: July 2, 2025
Classification: Executive Support 2
Salary: $2,142.28 to $2,868.14 bi-weekly ($55,913 - $74,858/year)
Jobs, Economy, Trade and Immigration supports, develops and promotes economic development, trade and investment, safe, fair and healthy workplaces and attracts skilled workers.
The Safe, Fair and Healthy Workplaces Division enables safe, fair and healthy workplaces through evidence-based prevention, education and enforcement. This is achieved by collaborating with workers, employers, labour groups and industry associations to promote an informed and knowledgeable workforce regarding workplace rights and responsibilities. This division is also responsible for monitoring compliance with employment standards and occupational health and safety (OHS) legislation using risk-based approaches and responding to complaints, incidents and injuries.

QUALIFICATIONS

High School Diploma and four years progressively responsible related experience; or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education

Related Experience includes but not limited to:

• Drafting, formatting, circulating and handling correspondence and other materials;
• Providing Senior executive support and office administration;
• Performing Senior administrative duties, budget and forecast assistance;
• Advanced knowledge (demonstrated through previously held roles) of Microsoft 365, Adobe Acrobat, SharePoint, virtual meeting platforms (e.g., MS Teams), GOA systems (e.g., ARTS, 1GX ) and other office software databases
• Planning and coordinating events, travel arrangements and preparing expense claims for executive staff;
• Managing senior executive’s schedule, including preparing briefing materials or packages for a Deputy Minister’s office or a Minister’s office;
• Understanding of relevant legislation, internal policy/procedures and the collective bargaining process.

Assets:

• Experience planning and coordinating events, travel arrangements and other projects;
• A strong asset for this position is familiarity/working knowledge of the relevant Codes/Acts that the division is responsible for: Employment Standards Code and Occupational Health and Safety Act, Code and Regulation.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

The Executive Coordinator supports and leads divisional-planning activities and facilitates the smooth running of the Assistant Deputy Minister’s (ADM) Office. As the first point of contact to the ADM’s office, you will represent the office when communicating with staff from other executive offices as well as internal and external stakeholders. You are responsible for coordinating and assisting with information workflow and providing administrative support.

Your main responsibilities will include:

• Managing administrative operations within an executive office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner.
• Initiate, assign, monitor and track action request responses ensuring due dates are met.
• Liaising with stakeholders to ensure appropriate briefings and documents are provided ahead of meetings
• Review correspondence for accuracy, grammar and proper formatting.
• Work closely with the Issues Manager to ensure accurate and timely information is provided to the executive office.
• Ensures confidential and sensitive materials and information flowing through the office of the ADM’s is managed effectively, anticipating and resolving issues, proposing solutions and alerting the Issues Manager of urgent or sensitive matters and issues as appropriate.
• Manage business deliverables within changing timelines and with the ability to adapt, prioritize, and coordinate those activities.
• Build and maintain strong supportive relationships with internal GoA stakeholders and external contacts.
• Records management and support the assigned area with general administrative functions such as information and ATI requests.

To be successful in this position, you will require:

• Excellent time management, organizational, coordination skills while maintaining a high degree of professionalism and confidentiality.
• A high-level of independent action and thought.
• Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders.
• Excellent ability to deal with complex, dynamic, sensitive and often urgent issues and relationships;
• Ability to manage a wide variety of highly sensitive and confidential files, projects, and processes while meeting multiple deadlines and handling conflicting interests;
• Exceptional communication and interpersonal skills are essential.