Executive Coordinator at RMIT University

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

06 Apr, 26

Salary

112144.0

Posted On

06 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

High-Level Secretarial Support, Diary Management, Travel Management, Correspondence Management, Document Development, Information Management, Stakeholder Liaison, Organizational Skills, Interpersonal Skills, Communication Skills, Analytical Skills, Problem-Solving Skills, Computer Skills, Attention to Detail, Quality Assurance, Policy Interpretation

Industry

Education Management

Description

Overview: Executive Coordinator, Office of Chief Financial Officer Full-time, Continuing position Salary HEW Level 6 ($93,891 - $112,144) + 17% Superannuation and Flexible Working Arrangements Based at the Melbourne CBD campus, and hybrid ways of working About You We are seeking an experienced and highly organised Executive Coordinator to provide support to the Chief Financial Officer (CFO) and at times to members of the Finance & Assurance Executive team. In this role, you will provide executive-level administrative support, ensure the smooth operation of the CFO’s office. The nature of the position requires regular contact with the offices of executive management of the University, members of the University’s Council and is the first point of contact for internal and external stakeholders wishing to communicate with the CFO. You will interact professionally with external agencies and companies, government officials and staff in other educational institutions, as well as broadly across the University. To be successful in this position, you’ll have: Extensive experience in providing high-level secretarial and administrative support to a senior executive or equivalent in a university environment or similar large and complex organisation including diary and travel management, correspondence, management, document development, information management and high-level stakeholder liaison. Demonstrated ability to work effectively, flexibly and collaboratively with colleagues within and beyond the immediate work unit, contributing to the achievement of team goals. Demonstrated commitment to quality and continuous improvement, and proven ability to interpret and apply policies, procedures, and systems consistently, provide advice and to drive creative solutions through to implementation within the immediate work area. Proven ability to work independently, use initiative and prioritise tasks and meet deadlines in a demanding environment with excellent attention to detail and a commitment to quality assurance. Demonstrated highly developed organisational, interpersonal, oral and written communication skills and the proven ability to liaise effectively with a wide range of management, staff and external parties on complex, sensitive and confidential issues. A high order of analytical and problem-solving skills and the demonstrated ability to develop and implement innovative and creative solutions. Demonstrated high-level computer skills using Word, Excel, PowerPoint, a variety of booking and reconciliations systems, internet and email with the focus on accuracy and attention to detail. Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. About the Portfolio Finance and Assurance partners with other areas of the university in achieving the organisation’s objectives, by strategically orienting its provision of financial services as well as governance and risk management activities to the delivery of the core operations of the university. Financial management, reporting and advice Budget development and management Financial evaluation and financial planning Procurement To Apply Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page. For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye (Senior Contingent Talent Advisor) via email emily.kaye@rmit.edu.au. Position Description - Executive Coordinator Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements. #LI-Hybrid Applications Close: 20 Jan 2026 11.59 pm RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers. We are a Circle Back Initiative Employer – we commit to respond to every applicant. Culture Our Values inspire us, wherever we are in the world, and guide how we live and work together. Imagination. Integrity. Courage. Passion. Impact. Inclusion. What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices. Find out what makes RMIT a great place to work

Responsibilities

Provide executive-level administrative support to the Chief Financial Officer and ensure the smooth operation of the CFO’s office. Act as the first point of contact for internal and external stakeholders wishing to communicate with the CFO.