Executive, Engineering Payment & Invoice Coordination at AirAsia

, , Malaysia -

Full Time

Start Date

Immediate

Expiry Date

29 Dec, 25

Salary

0.0

Posted On

30 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Organizational Skills, Vendor Management, Logistics, Documentation, Compliance, Reporting, Analysis, Continuous Improvement, Engineering Systems, Cost-Effective Logistics, Aviation Safety Standards, Repair Management, Technical Services Liaison, Purchase Requisitions, Quotations Management

Industry

Airlines and Aviation

Description

Job Description Job Type: 1 year fixed term contract Job Purpose To support the Engineering team by managing the repair, overhaul, calibration, and exchange of aircraft and commercial items. The role ensures timely coordination with vendors, accurate documentation, cost-effective logistics, and compliance with internal and regulatory requirements to maintain aircraft readiness and safety standards. Key Responsibilities 1. Repair & Overhaul Coordination Manage requests for quotations, prepare purchase requisitions, and issue repair, overhaul, calibration, and exchange orders for aircraft and commercial items. Liaise with vendors and agencies to ensure timely turnaround and quality service for repaired items. Review vendor quotations, prepare evaluations, and recommend repair sources for approval. 2. Logistics & Shipment Organize the shipment of spares to approved vendors, ensuring cost-effectiveness, efficiency, and compliance with customs/regulatory requirements. Coordinate the clearance of incoming and outgoing engineering items with relevant authorities. 3. Documentation & Compliance Maintain up-to-date documentation including vendor quotations, supplier evaluations, approved purchase requisitions, repair orders, and strip reports. Ensure all orders are properly closed out and filed for audit and reporting purposes. Adhere to internal SOPs, finance policies, and aviation safety standards. 4. Vendor & Internal Liaison Act as the main point of contact between Engineering, Technical Services, Procurement, and vendors for repair activities. Consult with the Technical Services Department for special inspections or investigations on items removed for non-standard reasons (e.g., defect findings). 5. Reporting & Analysis Produce regular reports on repair status, vendor performance, and cost tracking for management review. Share strip reports with Technical Services for further analysis and improvement recommendations. 6. Continuous Improvement Support initiatives to streamline the repair management process, enhance system workflows, and improve vendor performance tracking. Provide input on potential cost-saving measures and process efficiency improvements. 7. Air France Coordination (Specific Requirement) Prepare and manage the pickup or return of loan or exchange parts for Air France. Monitor, track, and report on the movement of Air France-related materials, including exchange reports for management review. Education & Qualifications Bachelor’s Degree in Engineering, Administration, or related field OR Diploma with relevant working experience. Fresh graduates are encouraged to apply. 2–3 years of experience in Engineering, Materials, Logistics, or related fields will be an added advantage. Strong communication, organizational, and vendor management skills. Proficiency in MS Office; familiarity with engineering systems (AMOS, Oracle, or equivalent) is a plus. AirAsia Berhad: Asia’s leading airline was established with the dream of making flying possible for everyone. Since 2001, AirAsia has swiftly broken travel norms around the globe and has risen to become the world’s best. Driven by the Dare to Dream spirit, we pride ourselves in being the region’s largest low-cost carrier, serving 24 countries and over 130 destinations. We're not confined by walls, except when we need to answer the call of nature, so all departments mingle every day. As we embrace new technology to become a digital airline, services like BIG Duty Free, BIG Pay, BIG Loyalty, Touristly, ROKKI and Xcite Inflight Entertainment will be an exciting evolution, placing us ahead of the game. Are you in? AirAsia is set to take low-cost flying to an all new high with our belief, "Now Everyone Can Fly"

Responsibilities

The role involves managing the repair, overhaul, calibration, and exchange of aircraft and commercial items while ensuring timely coordination with vendors and compliance with safety standards. Key tasks include logistics organization, documentation maintenance, vendor liaison, and reporting on repair status and vendor performance.