Executive, Events & Partnerships at Ibec Ltd

Dublin, Dublin, Ireland -

Full Time

Start Date

Immediate

Expiry Date

29 Sep, 26

Salary

0.0

Posted On

01 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Sponsorship Management, Stakeholder Engagement, Cvent, Project Coordination, Relationship Management, Logistics Planning, Content Preparation, Budget Tracking, Digital Marketing, Experience Design, Supplier Management, Reporting and Evaluation, B2B Event Management, Communication Skills, Operational Excellence

Industry

Government Relations Services

Description

JOB DETAILS The Executive, Events & Partnerships plays a key role in shaping, planning, coordinating and delivering high‑quality national and international events and experiences that strengthen Ibec’s brand, member value and stakeholder engagement. Operating within the Events & Partnerships team, the role contributes to smooth event delivery by balancing seamless production management with high-quality delegate experiences. The position is responsible for disciplined logistics and scheduling and effective coordination across teams to deliver high-impact event marketing and communications throughout the event lifecycle. The role blends operational delivery, coordination, content support and insight‑gathering. It strengthens the organisation’s capacity to deliver well‑planned, audience‑focused and professionally executed events that reflect Ibec’s enterprise positioning, strategic priorities and engagement ambitions. The role also contributes to and supports Ibec’s partnership and sponsorship activity. Reporting to the Senior Executive, Events & Partnerships, the role helps secure and manage partner relationships, ensure sponsorship commitments are fulfilled, and support high‑quality activation across programmes and events. It plays an important operational role in organising partner deliverables, maintaining documentation, and ensuring partnership value is delivered clearly, consistently and on time. ABOUT THE ROLE Event Delivery Facilitate and where required lead the day‑to‑day delivery of in‑person and virtual events across the organisation Facilitate and where required manage on‑site and online event delivery, including room setup, registration, staging, technology support and attendee flow Ensure event environments, materials and touchpoints reflect Ibec’s brand and narrative direction Contribute to and where required manage real‑time event coordination and operational execution during live delivery Contribute to and where required manage logistics including venues, supplier arrangements, catering, AV/tech requirements and timelines Maintain structured schedules, timelines, trackers and planning documents to support smooth delivery Manage attendee lists, registrations, confirmations and communications Prepare event briefs, checklists and background packs for internal teams and contributors Facilitate and where required lead procurement coordination and supplier communication Event Technology Map registration journeys and prepare these paths in Cvent on select events Work with the digital team where appropriate to develop event applications for select events ensuring they are on brand and fully deliver on sponsor and partners requirements Work with the digital team where appropriate to set up lead capture Cvent functionality for sponsors and exhibitors Work with the digital team where appropriate to prepare and set up ‘On Arrival’ software for onsite check-in and badge print Work with the Digital team on the evolution of the Cvent and event related technologies Experience Design Contribute to audience‑centred event experiences including concept development and event design Prepare visual and experiential materials in partnership with Brand & Expression (e.g., signage, backdrops, collateral) Play an active role in the mapping delegate personas and end-to-end journeys, contributing to the design of high-impact touchpoints and engagement elements that elevate the overall event experience Ensure all materials and environments are aligned with Ibec’s strategic themes and brand expression Campaign, Commercial & Member Support Promote events through email, digital and social channels in coordination with the Marketing team Support the preparation of event‑related messaging and content blocks Coordinate materials supporting membership value, commercial offerings and sector initiatives delivered through events Ensure event communications are accurate, timely and aligned with organisational priorities Content & Speaker Preparation Prepare briefing materials, agendas, scripts, slide decks and supporting documents for speakers and facilitators Coordinate content collection from internal teams and external contributors Ensure content is accurate, high‑quality and aligned with Ibec’s positioning and messaging Support presentation formatting, editing, version control and event‑day content management Stakeholder, Member & Audience Engagement Facilitate and where required lead engagement with speakers, members, partners and stakeholders ahead of events Manage attendee communications including reminders, event instructions and follow‑ups Capture feedback and engagement insights to inform future event planning Build strong internal relationships to support effective coordination and communication flow Reporting, Evaluation & Continuous Improvement Facilitate and where required lead post‑event evaluation including attendance metrics, engagement insights and satisfaction feedback Prepare concise post‑event summaries, debrief documentation and improvement recommendations Maintain event logs, trackers, shared folders and planning tools Contribute to process improvements and operational refinements within the Events & Partnerships capability Partnership Coordination Support the coordination of partnership and sponsorship activity across events, programmes and organisational initiatives Maintain partnership trackers, timelines, deliverables lists and activation plans Ensure partnership deliverables are fulfilled accurately, on time and to the expected standard Sponsorship Activation Support Facilitate and where required lead sponsorship activation Prepare partner‑related materials including briefs, summaries and other required documentation Coordinate with Marketing, Brand, Digital, Events and External Affairs teams to ensure cohesive delivery Support logistics relating to partner engagement at forums, conferences and flagship events Partner Relationship Support Maintain positive and proactive relationships with partners and sponsors Prepare partner communications, including follow‑ups, updates and information requests Capture emerging partner needs, feedback and opportunities to inform ongoing relationship development Prepare notes, summaries and engagement documentation to support the Senior Executive, Events & Partnerships Operational Excellence & Documentation Maintain organised partnership folders, shared resources, documentation and version tracking Support workflow management, approvals, scheduling and coordination across teams Ensure records, deliverables and communications are accurate, up‑to‑date and accessible Assist with preparation of internal updates, trackers, logs and partner engagement reports Cross‑Team Coordination Engage across the organisation where appropriate to ensure delivery and communication of partnership commitments Build strong internal relationships to support efficient, well‑informed partnership activity Support alignment between partnership activation and broader organisational visibility aims Insight & Continuous Improvement Capture insights from partner interactions and partnership activations to inform improvements Identify enhancements to workflows, templates and partnership processes Support post‑event and post‑activation reviews, providing notes and feedback NOTE: This list is not exhaustive but serves to reflect the nature of the duties included in the role. Given the nature of the organisation and the need to respond to members’ needs on an ongoing basis, the role is subject to change over time. ABOUT YOU Qualifications High academic achievement in a relevant discipline such as business, marketing, communications, event management or a related field Additional postgraduate qualifications in business, marketing, sponsorship management or communications are an advantage Additional postgraduate qualifications in events, project management or communications are an advantage Ideally 3-5 years’ professional experience in an B2B events, coordination, operations or stakeholder‑engagement role Ideally 3-5years’ professional experience in a partnerships, sponsorship, events, marketing or coordination‑focused role Experience supporting partnership or sponsorship activity, including delivery of agreed commitments and stakeholder coordination Experience supporting the planning and delivery of in‑person and/or virtual events, including logistics and event communications Demonstrated ability to contribute to structured, well‑organised and relationship‑focused operational work Key Skills Strong event coordination and delivery skills, including support for logistics, scheduling, on‑site and virtual event execution Ability to manage event administration such as attendee lists, registrations, confirmations, communications and follow‑ups Experience preparing event documentation, including briefs, agendas, checklists, speaker packs and background materials Good organisational skills, with the ability to maintain timelines, trackers, planning documents, shared folders and version control Ability to support content and speaker preparation, ensuring accuracy, clarity and alignment with organisational messaging Strong coordination skills, with experience working across internal teams and external suppliers to support smooth delivery Basic reporting and evaluation capability, including attendance tracking, feedback collection and post‑event summaries Strong coordination and organisational skills, with experience managing trackers, timelines, deliverables lists and activation plans Ability to support sponsorship and partnership activation across events, programmes and organisational initiatives Experience preparing partnership‑related materials such as briefs, summaries, notes and engagement documentation Capability to support partner communications, follow‑ups and information management in a professional and timely manner Strong attention to detail, ensuring partnership commitments and deliverables are fulfilled accurately and consistently Ability to coordinate effectively across teams including Events, Marketing & Brand, Digital, Sectors and Policy Experience maintaining organised documentation, shared folders, version control and engagement logs Basic reporting and insight‑capture skills, including supporting post‑activation or post‑event reviews Personal Characteristics Highly organised, detail‑oriented and reliable, with a strong focus on accuracy and delivery quality Calm and adaptable under pressure, comfortable supporting live events and managing multiple priorities simultaneously Collaborative and service‑oriented, with a positive, team‑focused approach to cross‑organisational work Proactive and solution‑focused, with a willingness to anticipate issues and support continuous improvement Audience‑aware and engagement‑focused, with an interest in delivering high‑quality member and stakeholder experiences Strong organisational awareness and appreciation of how events support brand, engagement and enterprise positioning Why us? Ibec Core Competencies Bias towards action Collaborative - work together as 'one Ibec'. Dynamic - approach initiatives with careful planning, energy, drive, and resilience. Decisive - make clear, well-informed decisions. Member and Customer Focus Agile and Adaptive - embrace change and be adaptive to members' needs and in ambitious situations. Creative and Innovative - not afraid of dynamic thinking in finding solutions. Curious and Critical Thinking - open minded and proactive in gathering data in developing opinions. Drive and Personal Leadership Ambitious - driven and can take responsible risks. Accountable - committed to highest standards and takes ownership of actions. Continuous Improvement - proactive on personal and professional development Ibec is an equal opportunity, and inclusive employer is committed to providing reasonable accommodations for potential and existing employees with a disability. Should you wish to request a reasonable accommodation please email Kenny at Kenneth.kelly@ibec.ie About us Working in Ibec Join Ibec and further your career. Working in Ibec means you are part of an overall effort to deliver on a vision for Ireland to be a balanced, growing and prosperous society. We look to the workplace of the future with the changing needs of our members as well as our workforce to create a dynamic and exciting working environment. We hire people from many backgrounds who are highly knowledgeable, engaging, professional and, most importantly, passionate about business.

Responsibilities

The role is responsible for planning and delivering high-quality national and international events while managing partnership and sponsorship activations. It involves coordinating logistics, managing event technology like Cvent, and ensuring all deliverables align with the organization's brand and strategic priorities.