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Executive, Finance at Aesen Group

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Validation, VAT Compliance, Invoice Clearance, Invoice Reconciliation, VIM Inbox Monitoring, Status Reporting, Document Control, SAP Reporting, Accounts Payable, Vendor Statement Reconciliation, Audit Support, Accounts Receivable, AR Invoicing, Statement of Account Preparation, Receivables Follow-up, Liaison

Industry

Maritime Transportation

Description

Job Responsibilities VIM • Perform ICC validation, proposed line checking, and scanning for VIM validation (PO and Non-PO invoices). • Ensure VAT compliance for all vendor invoices. • Coordinate with internal departments to ensure timely invoice clearance. • Reconcile invoices and identify discrepancies. • Monitor and ensure no pending items remain in the VIM inbox. • Generate and circulate daily VIM status reports. • Assist Assistant Manager/RFM with additional assigned tasks. Document Control • Ensure all the invoices are organized as generated by VIM • All the supplier invoices with control to retrieve the documents as required. AP Cycle • Generate weekly VIM Aging reports from SAP. • Monitor outstanding balances and follow up where necessary. • Assist in reconciling vendor statements. • Support internal and external audits by preparing schedules and providing supporting documentation. AR Cycle • Prepare and process AR invoices for ROB (Fuel) and backcharges. • Ensure accuracy and proper supporting documentation for all AR invoices. • Assist in generating and reviewing AR Aging reports. • Prepare and circulate Statements of Account (SoA) to customers. • Follow up on outstanding receivables in coordination with relevant departments. Audit • Liaise with internal and external auditors to fulfill audit requirements. • Provide schedules, supporting documents and reconciliations as requested by auditors. • Support SCM in physical verification of stores when required.

Responsibilities

The role involves performing Invoice Control Center (VIM) validation, ensuring VAT compliance for vendor invoices, and managing the Accounts Payable cycle, including monitoring aging reports and reconciling vendor statements. Additionally, the executive will handle the Accounts Receivable cycle by preparing and processing AR invoices and following up on outstanding receivables.