Executive, Finance Shared Service (Cross Border) at Ninja Van

Subang Jaya, Selangor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

0.0

Posted On

19 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, General Ledger, Financial Accounting, Internal Control, Bank Reconciliations, ERP System, NetSuite, Power BI, Tableau, Analytical Skills, Process Improvement, Automation, Chinese Language Proficiency, Auditing, Month End Closing, Data Analysis

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries. At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry. \n Job Responsibility: Accountable for ensuring books and records reflect the true state of affairs of the company’s financial standing and periodically review and as certains the authenticity and adequacy of assets and liabilities related to AP. This is further strengthened by ensuring all balance sheet accounts related to AP are properly reconciled on time. Evaluate specific transactions that may take place of which they affect the financial accounting and reporting, by assessing the proper accounting treatment of those particular transactions. Assist in ensuring that AP internal control structure is in place in, functioning effectively, and appropriately tested in accordance with company standard. Ensure that identified control and internal audit gaps are remediated on a timely basis. Process supplier invoices, bills, debit notes and credit notes for the purchases of material, assets, services (such as celcom/shell and utilities bill) and others (including intercompany invoices/ debit & credit notes). Review AP accounts before month end closing and follow-up on pending invoices with vendors / originators / purchasing. Assist Lead/Manager/Head for any ad hoc projects and analysis as and when required. Pick up invoices in a timely manner and make prompt payments as needed to ensure no default of payments and maintain healthy relationships with the suppliers and vendors. Ensure timely payments of utility bills to make sure the operations of warehouses and hubs are continuous without being affected. Analyse and process refunds from shippers and different parties. Perform bank reconciliations to ensure no extraordinary variances. Check and monitor any bounce payments and find out the reasons. Perform vehicle usage allocations. Process staff claims. Ensure parking of the office tower is paid and subsequently collected from all the staffs. Initiate or lead/assist on continuous improvements of business processes and system enhancements. Any other ad-hoc tasks assigned. Job Requirement: A minimum of 1-3 years of finance, accounting and auditing experience (preferably junior executive specializing in AP). Experience in accounts payable and General Ledger account in logistics environment is desired. Experience working with multinational organization/environment especially in a high growth, rapidly changing culture.\ Strong analytical skills, able to understand complex data and issues with demonstrated ability to think outside the box. Familiar with ERP system environment and computer literate - Microsoft Excel, Words and PowerPoint. Experience working in Shared Services will be an added advantage. Experience in transformation in implementing process improvements and automations will be an added advantage. Knowledge of NetSuite ERP system will be an added advantage. Knowledge in automation and BI tools (ie Power BI and Tableu) would be an added advantage. Chinese language proficiency (read, write and speak) \n Submit a job application By applying to the job, you acknowledge that you have read, understood and agreed to our Privacy Policy Notice (the “Notice”) and consent to the collection, use and/or disclosure of your personal data by Ninja Logistics Pte Ltd (the “Company”) for the purposes set out in the Notice. In the event that your job application or personal data was received from any third party pursuant to the purposes set out in the Notice, you warrant that such third party has been duly authorised by you to disclose your personal data to us for the purposes set out in the the Notice.

Responsibilities

The role is accountable for ensuring accurate financial records related to Accounts Payable (AP), including timely reconciliation of balance sheet accounts and proper accounting treatment for transactions. Responsibilities also involve processing supplier invoices, ensuring timely payments to maintain vendor relationships, and performing bank reconciliations.