• Job ID: REF5858C
• Date posted: 27/02/2025Company description
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  MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers.
  MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to http://www.mytownkl.com.my/
  Job description

QUALIFICATIONS

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• At least SPM/STPM OR Diploma Holder

• Relevant training or courses that includes Administrative and HR
• Possess at least 1- or 2-years’ experience in Human Resource & Office Admin
• Good English & Malay language speaker
  More Information
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  Motivation (Top 5 points)
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• Passionate about growing business and people together.

• Enjoy meeting customers and helping customers by providing effective solutions.
• Strong sense of achievement in change management.
• A desire for continuous improvement.
• A desire for keeping everything organised and structured.
• Knowledge (Top 10 points):
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• Pursue the Adequate Education.

• Seek Specific Knowledge in Each Area of HR.
• Learn Project Management Processes.
• Develop Emotional Intelligence.
• Leverage Technology and Data.
• Active listening
• HR reporting skills
• Technical knowledge about HR-related issues
• The ability to think creatively.
• Strong computer skills
• Capabilities (Top 10 points):
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• Communication Proficiency

• Pleasant Personality
• Interaction & Interpersonal Skills
• Excellent negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Flexibility and adaptability to changes in the workplace.
• The ability to multitask and prioritize effectively.
• The ability to handle confidential information discreetly and with sensitivity.

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• Recruitment:

• Advertising, sourcing, screening according to the business requirements and candidates’ suitability.
• PI Test and placement of potential candidates Primary for first interview for Associate 1 & 2.
• Reference check – 2 per selected candidates
• Ensure proper HR documentation for new recruits, Offer Letters, confirmations acknowledgement and employment bond are completed in a timely manner.
• Preparing pre-employment medical check-up letter
• Preparing salary structure for approval, information on new joiner respective department for email address, laptop, access card and parking card
• Closing recruitment SLA within 60 days from recruitment process commencement
• Ensure all HR correspondence is completed timely ie. Confirmation, Probation Extension, etc. (Associate 1 & 2).
• Ensure personal files (Associate 1 & 2) are accurately maintained and updated on a regular basis.
• New joiners:
• Onboarding 1 & 2
• Insurance entry for Associate 1 & 2
• HealthMetrics – data entry for Associate 1 & 2
• To check attendance report for CMO on first day upon commencement of the new month (please refer to Attendance flowchart).
• To check monthly Overtime submission – actual hours, calculation & total.
• To keep on track the cost on outpatient/outpatient specialist/dental/optical/etc.
• BOH uniform:
• Sourcing vendors for BOH Uniform
• Meet at least 3 vendors for price, materials & service.
• Costing, PR, PO, deposit & final payment
• Follow up and ensure delivered according to agreed timeline.
• Distributed in timely manner not later than 28 December.
• To assist on training request for Associate 1 & 2
• To apply for HRDC for training/s where applicable.
• To support on relevant areas in the absence of Senior Executive, HR
• Take care of “MyMain Main Room – cleanliness and drinks top-up.
• Support Receptionist on Pantry and HR Store matters.
• Daily-HR related operational & administrative works and as and when tasked.
• As and when required by the Department Head and Centre Manager for any unstated but relevant Ad-Hoc Task.
  Qualification