Executive Legal Administrator at Minor International

City of Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

0.0

Posted On

16 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Diary Management, Correspondence Management, Travel Management, Board Meeting Coordination, Agenda Preparation, Board Paper Preparation, Minute Taking, Action Tracking, Corporate Governance, Commercial Contracts, Compliance, Litigation Support, Legal Systems Administration, Budget Management, Legal Research

Industry

Hospitality

Description

Company Description Minor Hotels is one of Australasia’s largest accommodation providers, managing over 70 properties in the region and a global portfolio of 560 properties across more than 58 countries. Our brands, Anantara, Avani, Oaks, NH Hotels, NH Collection, nhow, and Tivoli, span six continents, including Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe, and South America. Joining Minor means partnering with a diverse, expanding global organisation offering boundless opportunities to thrive and succeed. Our people are the heart of our success, and we are committed to investing in your skills to support your career growth and advancement. You’ll feel valued as part of a tight-knit team, united in delivering exceptional guest experiences and thriving in a company dedicated to fostering an outstanding workplace culture. Job Description Minor Hotels is looking for an Executive Legal Administrator to be based in our Brisbane City Head Office, working alongside our in-house Legal team. Reporting directly to the General Counsel and Company Secretary, this role offers full exposure to legal operations across our global hospitality and property portfolio. This position is ideal for a highly organised and proactive professional who thrives in a dynamic corporate setting and enjoys supporting senior leadership across complex, high-level priorities. We are looking for someone who is professional, discreet, and confident in providing executive-level support within a legal and corporate environment. Key Responsibilities As Executive Legal Administrator, you will act as a trusted partner to the General Counsel while ensuring the smooth and efficient operation of the Legal function. You will also: Provide high-level executive support including diary, correspondence, and travel management Anticipate priorities, manage information flow, and resolve competing demands Coordinate board and executive meetings, prepare agendas and board papers, take minutes, and track actions Support corporate governance, manage commercial contracts, ensure compliance, and assist with litigation matters Administer and enhance legal systems, including LawVu Monitor legal expenditure, manage budgets, and process external legal provider invoices Maintain legal registers, governance records, business name registrations, and key contract databases Assist with legal research, document preparation, and litigation coordination Support compliance initiatives, training sessions, and internal legal education programs Further Details (subject to change): Monday to Friday, 8.30am until 5.00pm 100% in office role, located in Brisbane CBD. Qualifications To be successful you will require the following experience: Proven experience providing executive-level support, ideally within legal or professional services Exceptional organisational skills with the ability to manage multiple priorities and confidential information Strong written and verbal communication skills Advanced Microsoft Office proficiency and strong systems capability Experience with LawVu or similar legal matter management systems (highly regarded) A proactive, solutions-focused mindset with high attention to detail Additional Information At Minor Hotels, we value our people as the heart of our success. Joining Minor means, you’ll enjoy a rewarding package designed to support your professional growth, wellbeing, and work-life balance: What We Offer: Career Growth: Learning and development programs to boost your career. Exclusive Hotel Deals: 50% off stays at Minor Hotels in Australasia; 20% off for friends and family. Global Perks: International accommodation discounts across our hotel brands. Retail Rewards: Cashback and discounts at 400+ top retailers in AU/NZ. Experiences: Discounted entertainment and activities. Banking and Insurance: Exclusive health insurance offers and workplace banking benefits. Generous Leave: Parental and birthday leave. Wellness Boost: EAP and tailored wellness support. Our people drive the success of our business; We are a dynamic organisation dedicated to delivering exceptional guest experiences. We invest in your skills and foster a workplace culture that celebrates innovation, collaboration, and personal growth. Currently, we are only accepting applications from candidates who have working rights within Australia or New Zealand. Company Location: Minor Hotels Corporate Office - ANZ

Responsibilities

The Executive Legal Administrator will act as a trusted partner to the General Counsel, ensuring the smooth operation of the Legal function by providing high-level executive support, managing information flow, and coordinating corporate governance activities. Key duties include supporting commercial contracts, compliance, litigation matters, administering legal systems, and managing legal expenditure and invoicing.