The Role
We are seeking an experienced legal secretary to provide general secretarial support to the Lawyer including: • Assist in incorporations. Proactively manage the incorporation process; • Prepare first drafts of resolutions and constitutional documents • Prepare statutory filings and declarations • Liaise with foreign office secretaries to arrange filings, and liaising with registered office services providers ("RO Provider") and the compliance team to ensure client due diligence have been received • Assist responsible lawyers in general corporate work • Draft corporate documents, including application for shares, share transfer form, consent to act and resignation letter • Conduct company and court searches • Prepare first draft of director and shareholder resolutions • Arrange certification, notarization and legalization of documents and fee quotes • Liaise with RO Provider to ensure that the relevant register has been accurately updated • Assist responsible lawyers in investment funds work • Prepare first drafts of offering documents • Assist in fund registrations/de-registrations • Prepare first draft of the launch resolutions and constitutional documents • Attend to required filings • Prepare fee estimates for legalizations • Alert the lawyer to any pertinent issues arising • Creating, editing, amending and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of “blacklined” documents
Requirements
High level of proficiency in Microsoft Office applications. • Ability to use legal precedents and billing systems • A preference will be given to those candidates holding a recognized legal secretarial qualification from a recognized university or college and/or minimum of 3 - 5 years’ legal experience or an equivalent combination of education and relevant experience. • Strong analytical skills • Ability to work independently and as a team member • Tact and diplomacy to deal with confidential matters • Manage a complex and demanding workload with tight deadlines and prioritize tasks and projects to meet work standards and personal performance targets • Communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding. This will include high quality correspondence • Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements • Work in a flexible manner and respond to changing circumstances and emergency situations • Ability and willingness to occasionally work overtime when requested.
About the company
MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally

Please refer the Job description for details