Executive Legal Secretary - Investment Funds - Cayman Islands at Walkers Global

, , -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

0.0

Posted On

15 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Secretarial Qualification, Legal Terminology, Organizational Skills, Time Management, Discretion, Client Service, Written Communication, Verbal Communication, Microsoft Office, Billing Software, Document Management, Attention to Detail, Typing Skills, Proactive Attitude, Flexible Mindset, Resilience

Industry

Law Practice

Description

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey. We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate. Overview of role Walkers invites applications from suitably qualified Caymanians or Residency with Employment Rights Certificate holders for the position of Executive Legal Secretary. The Executive Legal Secretary will work as part of a high functioning team in delivering exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners. This role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. The Executive Legal Secretary will report into the Head of Secretarial Services and act as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow. Our Executive Legal Secretaries support a range of practice groups, each of which commands distinct skills and experience. Our current vacancies are listed below. Investment Funds – Currently recruiting Regulatory – No current vacancies Finance & Corporate – No current vacancies Private Trust and Capital – No current vacancies Insolvency and Dispute Resolutions –No current vacancies Duties, Responsibilities & Person Specification Assist in the preparation of standard and complex legal documents i.e. drafting incorporation and formation documents in respect of Cayman Companies, Cayman Partnerships and Cayman LLCs. Registering foreign partnerships and foreign LLCs in the Cayman Islands. Manage filings with all internal and external bodies e.g. filing Cayman Islands Monetary Authority Organise documents for Fund entities to be uploaded for registration through the Government Portal, REEFS. Assist in the termination of funds when they reach the end of life to include the drafting of relevant documents, ensuring all fees are settled with the client, notices filed and published with Cayman eGazette and liaising with Government bodies in order to have them fully dissolved and removed from the Cayman Islands General Registry Liaise with the Registered Office in respect of Entity filings, dealing with service requests i.e. obtaining Certificates of Good Standing and making sure all relevant documents are sent for adding to the minute book Prepare first drafts of documents including (without limitation) initial and amended and restated memorandum and articles of association; board minutes and directors resolutions; shareholder resolutions; powers of attorney; structured finance transaction documentation (including declarations of trust and corporate services agreements); mutual fund documentation (including Forms MF1 and MF2 etc.); legal opinions; share certificates; entries for registers of mortgages and charges Create, edit, amend documents including the preparation of "blacklined" documents and store correspondence and documents in the appropriate electronic matter file, Billing support including drafting of billing narratives; assisting with collections, liaising with the Clients and Accounts Department Responding to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner Photocopying, faxing and scanning of documents and correspondence #LI-KA1 Education, Skills & Experience A recognised legal secretarial qualification from a recognised university or college A minimum of 5 years secretarial experience in a legal or professional services environment supporting senior professionals A strong understanding of legal terminology, procedures and documentation Experience with legal practice management and document management systems Candidates will need to demonstrate a high level of effectiveness in each of the following skills and abilities: High level of proficiency in Microsoft Office applications Familiarity with billing software and CRM systems Exceptional organisational and time management skills High level of discretion and professionalism Excellent client service Strong written and verbal communication skills with the ability to relate to people at all levels Ability to work independently and collaboratively Calm under pressure, with a flexible and proactive mindset Excellent attention to detail 70 wpm typing skill with an accuracy of 98% Positive attitude with a practical, common-sense approach; resilient To work in a flexible manner and respond to changing circumstances and emergency situations Pro-active and flexible attitude for any ad-hoc tasks Willingness to broaden skills to meet evolving requirements Compensation Data Walkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance based bonus, pension and fully covered health insurance for employees and 5 weeks' vacation. Remuneration will commensurate with qualifications and experience. Only candidates selected for interview will be contacted after the deadline. Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.

Responsibilities

The Executive Legal Secretary will provide high-level administrative support to senior attorneys and partners, ensuring exceptional client service. This role involves preparing legal documents, managing filings, and liaising with clients and internal departments.