Executive Legal Secretary - Private Capital & Trust - Cayman Islands at Walkers Global

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Full Time

Start Date

Immediate

Expiry Date

17 Jan, 26

Salary

0.0

Posted On

19 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Secretarial Experience, Organizational Skills, Discretion, Legal Procedures, Document Preparation, Client Liaison, Billing Support, Diary Management, Travel Arrangements, Attention to Detail, Communication Skills, Team Collaboration, Risk Management, Mentoring, Microsoft Office Proficiency, Document Management Systems

Industry

Law Practice

Description

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey. We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate. Overview of role Walkers invites applications from suitably qualified Caymanians or Residency with Employment Rights Certificate holders for the position of Executive Legal Secretary. The Executive Legal Secretary will work as part of a high functioning team in delivering exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners. This role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. The Executive Legal Secretary will report into the Head of Secretarial Services and act as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow. Our Executive Legal Secretaries support a range of practice groups, each of which commands distinct skills and experience. Our current vacancies are listed below. Investment Funds – No current vacancies Regulatory – No current vacancies Finance & Corporate – No current vacancies Private Trust and Capital – Currently recruiting Insolvency and Dispute Resolutions –No current vacancies Duties, Responsibilities & Person Specification Effective management of confidential client onboarding processes including conflict checks with a high degree of discretion and regulatory awareness Preparation of high quality first drafts of documents including (without limitation) memorandum and articles of association; board minutes and directors' resolutions shareholder resolutions; power of attorney; structured finance transaction documentation (including declarations of trust and corporate services agreements); legal opinions; share certificates; entries for registers of mortgages and charges Overseeing document execution and notarization, ensuring accuracy, legal sufficiency and timely delivery Maintaining accurate records including saving correspondence and documents in the appropriate electronic matter file Executing comprehensive conflict sensitive matter related searches and reports with a keen eye for risk mitigation and procedural accuracy Maintaining client confidentiality including restricting sensitive matters and maintaining insider lists Provides strategic billing support, including the drafting of billing narratives, assisting with collections and a collaborative liaison with both clients and the Accounts Department Diary management including scheduling client meetings, preparing agendas and ensuring logistics are handled smoothly Overseeing the booking of travel arrangements including reconciliation of expense claims Organising cheque requests and EFTs (Electronic Funds Transfer) Proactively maintaining and updating details of client contacts and addresses both within the Lawyer's personal contact database and the Firm's database under InterAction Liaising with clients as appropriate and in accordance with Lawyer's instructions and firm policies Photocopying, scanning and couriering of documents and correspondence Supporting and working in collaboration with members of the secretarial team and other business services teams to meet required deadlines Providing cover for other secretaries within the team during times of absence, as required Responsible for managing risk by ensuring compliance with the firm's policies, regulatory requirements and established workflows while promoting best practices across all operations Mentor junior legal support staff providing training, guidance and performance feedback to foster professional growth and maintain service excellence Familiarisation and compliance with the Firm's house style Participating in special projects as and when required in relation to the Firm's and the Lawyers' practice areas Carrying out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours #LI-KA1 Education, Skills & Experience Extensive experience spanning a minimum of 5 years’ secretarial experience in a legal services environment supporting senior professionals Holds a distinguished legal secretarial qualification from a recognised university or college Demonstrates a comprehensive, nuanced understanding of legal terminology, procedures and documentation Highly adept in adept in using in using billing software, legal practice management and document management systems Exhibits advanced expert level proficiency in Microsoft Office applications Possesses exceptional organisational and time management skills with a proven ability to manage competing priorities Maintains impeccable, meticulous attention to detail in all aspects of work Demonstrates rapid, precision-based typing at 70 wpm with an accuracy of 98% Upholds the highest standards of discretion and professionalism, with a trusted confidential approach to sensitive matters Delivers articulate, persuasive written and verbal communication, with the ability to engage effectively across all levels of seniority Operates with a self-directed, solution-oriented mindset while thriving in collaborative, cross functional environments Brings a resilient, optimistic attituded paired with a pragmatic, results driven approach Demonstrates a responsive, flexible working style, capable of adapting to dynamic circumstances and urgent situations Has a forward thinking, growth-oriented willingness to expand skillsets in alignment with organisational needs Actively contributes to transformational service improvements by critically evaluating workflows, championing innovation and driving continuous enhancement initiatives Compensation Data Walkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance based bonus, pension and fully covered health insurance for employees and 5 weeks' vacation. Remuneration will commensurate with qualifications and experience. Only candidates selected for interview will be contacted after the deadline. Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.

Responsibilities

The Executive Legal Secretary will provide high-level administrative support to senior attorneys and partners, ensuring exceptional client service. This role involves managing confidential client onboarding processes, preparing legal documents, and maintaining accurate records.