JOB SPECIFIC CAPABILITIES

The right person for this role will have:

• The ability to research, advise, and implement legislative and policy requirements that apply to the above functions
• Excellent interpersonal skills, including the ability to maintain effective internal and external relationships across a variety of stakeholders and to lead a small team in managing expectations and achieving desired outcomes
• The ability to adapt, respond and lead in a changing environment
• High-level written and verbal communications skills, including the ability to prepare briefings and correspondence to a high standard
• Understanding of the Commonwealth Property Management Framework (RMG 500); Work Health and Safety (WHS) Act; Public Governance, Performance and Accountability (PGPA) Act, Commonwealth Procurement Rules (CPRs) .and any other legislation associated with core duties or the ability to quickly acquire the knowledge
• Experience in physical security management, with familiarity with the Commonwealth’s Protective Security Policy Framework.

POSITION SPECIFIC DUTIES

• Ensure IP Australia is compliant with legislation, standards and legal requirements associated with the occupation and operation of IP Australia’s leased site in Melbourne
• Effectively manage the outcomes of a small team responsible for providing facilities support services, procurement, site coordination and administration duties
• Provide leadership and manage staff including identifying development opportunities, coaching and mentoring, and promoting a ‘service and operational excellence’ focused culture through building commitment to shared goals
• Support the Director Property & Services in the management of building issues, service delivery performance monitoring and any other areas of oversight deemed necessary to assist in the remote management of the MIPO site
• In consultation with the Director Property & Services, solve complex and sensitive issues/and or conflict relating to internal and external stakeholders
• Ensure the provision of site awareness training for IP Australia staff and visitors utilising the MIPO facility
• Undertake contract management functions including contract relationship management and performance management of contracted services
• Prepare complex and/or sensitive correspondence and corporate documentation, reports, submissions, papers and undertake records management in line with policy
• Provide expert program, service or policy interpretation to ensure a high level of customer service
• Ensure information resources e.g. procedures, processes and reference documents are current and fit for purpose and are stored in line with IP Australia current protocols and records management policy
• Oversee the management and maintenance of any IP Australia owned plant and equipment
• Contribute to section planning activities.

The right person for this role will have:

• The ability to research, advise, and implement legislative and policy requirements that apply to the above functions
• Excellent interpersonal skills, including the ability to maintain effective internal and external relationships across a variety of stakeholders and to lead a small team in managing expectations and achieving desired outcomes
• The ability to adapt, respond and lead in a changing environment
• High-level written and verbal communications skills, including the ability to prepare briefings and correspondence to a high standard
• Understanding of the Commonwealth Property Management Framework (RMG 500); Work Health and Safety (WHS) Act; Public Governance, Performance and Accountability (PGPA) Act, Commonwealth Procurement Rules (CPRs) .and any other legislation associated with core duties or the ability to quickly acquire the knowledge
• Experience in physical security management, with familiarity with the Commonwealth’s Protective Security Policy Framework