Executive Office Administrator at Defense Holdings, Inc.

Manassas Park, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Report Preparation, Presentation Preparation, Correspondence, Meeting Coordination, Office Systems Maintenance, Record Keeping, Documentation, Cross-Departmental Communication, Special Projects, Compliance, Confidentiality, Process Improvement, Organizational Skills, Communication Skills, Interpersonal Skills

Industry

Public Safety

Description

Defense Holdings, Inc. (DHi) Location: Hybrid (US) Employment Type: Full-Time Department: Executive Administration Reports To: Chief of Staff / Executive Director Company Overview Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance. At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions. Position Summary Defense Holdings, Inc. (DHi) is seeking an Executive Office Administrator to provide high-level administrative support to senior leadership. The ideal candidate will manage executive calendars, prepare reports and presentations, coordinate internal communications, and ensure smooth office operations. This role requires exceptional organizational skills, strong communication abilities, and discretion in handling sensitive executive information. Key ResponsibilitiesExecutive Support Manage executive calendars, appointments, and travel arrangements. Prepare reports, presentations, and executive correspondence. Coordinate meetings and ensure proper follow-ups. Administrative Operations Maintain office systems, records, and documentation. Support communication across departments and teams. Assist in special projects, initiatives, and events as needed. Reporting & Compliance Generate executive-level reports and briefings. Ensure compliance with internal policies and confidentiality standards. Cross-Functional Collaboration Coordinate with internal teams, HR, and operations to support leadership objectives. Assist in process improvement initiatives for executive office efficiency. Required Qualifications Bachelor’s degree in Business Administration, Executive Support, or related field. 3–5 years of experience in executive administration or high-level administrative support. Proficiency in Microsoft Office Suite and collaboration tools. Excellent organizational, communication, and interpersonal skills. Ability to manage confidential and sensitive information responsibly. Preferred Qualifications Experience supporting executives in government contracting or defense environments. Familiarity with multi-office coordination and executive operations. Core Competencies Integrity & Confidentiality Attention to Detail Analytical Thinking Interpersonal Communication Organizational Skills Adaptability & Initiative Work Environment Professional office environment (or hybrid/remote if applicable). May require occasional travel. Must be eligible to work in the United States. Ability to obtain and maintain security clearance may be required. Compensation & Benefits Defense Holdings, Inc. (DHi) offers a competitive compensation package including: Competitive base salary (commensurate with experience) Medical, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) and Holidays Life and Disability Insurance Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Responsibilities

The Executive Office Administrator will provide high-level administrative support to senior leadership, focusing on managing executive calendars, preparing necessary documents like reports and presentations, and coordinating internal communications. This role also involves maintaining smooth office operations, ensuring compliance, and assisting with special projects and initiatives as directed by leadership.