Executive Office Coordinator at The Royal Kennel Club

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

0.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Administrative Support, Meeting Coordination, Report Production, Event Planning, Minute Taking, Microsoft Office, Google Workspace, Confidentiality, Time Management, Written Communication, Verbal Communication, Proactive Initiative, Attention to Detail, Adaptability, Collaboration Tools

Industry

Non-profit Organizations

Description

Location: London & Hybrid (2 days a week in our London offices) Team: CEO Office Reports to: Senior Executive Assistant Salary: Competitive Closing date: 19 June 2026 *Please note we are unable to provide sponsorship We’re looking for someone who enjoys staying one step ahead and takes pride in keeping things running smoothly. In this role, you’ll work closely with our Executive Assistant and senior leadership team, providing high-quality administrative and organisational support. Why Join Us? You’ll play a key part in the day-to-day rhythm of the Executive Office - helping to manage busy diaries, coordinate meetings, pull together reports, and support the delivery of both internal and external events. By keeping everything organised and on track across our London and Aylesbury offices, you’ll enable our senior leaders to focus on what matters most: driving our strategic priorities forward. * Previous experience in an administrative, personal assistant or executive support role. * Strong organisational and time management skills with the ability to manage multiple priorities. * Excellent written and verbal communication skills. * Experience taking meeting minutes and producing clear written reports. * High attention to detail and accuracy. * Ability to work proactively and use initiative. * Demonstrable ability to handle sensitive and confidential information with discretion and professionalism. * Ability to work at pace, remain adaptable and manage competing priorities effectively in a dynamic Executive Office environment. * Proficient in Microsoft Office or Google Workspace including Outlook, Word, Excel and PowerPoint, as well as experience using collaboration tools. * Delivering proactive and high-quality administrative support to enable the effectiveness of the Executive Assistant and senior leadership team. * Coordinating complex diaries and schedules to support organisational priorities * Managing meeting logistics and ensuring timely preparation of documentation and follow-up actions. * Supporting the production of reports and executive level materials. * Assisting in the planning and delivery of key internal and external events. * Contributing to the efficient and seamless running of the Executive Office across London and Aylesbury. * Maintaining a high level of discretion and confidentiality when handling sensitive executive information, correspondence and documentation * 25 days annual leave, increasing up to 30 days, in addition to statutory holidays. Staff may also receive additional days for any approved business closure days over the festive period in December, Option to buy up to five days of annual leave per year. * Employer pension contributions double the percentage of your plan earnings, up to 8%Life assurance equivalent to three times your basic salary (two times your basic salary for non-pension scheme members) * Enhanced maternity, paternity and adoption pay * Lifestyle discounts via our EAP and healthcare cashback programme * Discounts on Royal Kennel Club products and services * 4X Complimentary staff tickets to Crufts and Discover Dogs * Healthcare cashback programme with a fixed contribution paid for by the Royal Kennel Club * Free eye tests with a voucher towards the cost of your spectacles * Financial support for professional and vocational qualifications, with five days' study leave provided * Free access to The Royal Kennel Club Library and Art Gallery

Responsibilities

Provide high-quality administrative and organizational support to the Executive Assistant and senior leadership team. Manage complex diaries, coordinate meeting logistics, and assist in the delivery of internal and external events.