Executive Office Manager at JFL Consulting LLC

Springfield, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

90000.0

Posted On

27 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Drafting Communications, Presentation Preparation, Travel Coordination, Expense Reporting, Discretion, Stakeholder Liaison, Office Operations, Vendor Management, Inventory Management, Process Improvement, Event Planning, Meeting Setup, Microsoft Office Suite, Organizational Skills

Industry

Computer and Network Security

Description

Description About JFL Consulting: With more than 20 years of securing some of the U.S. Department of Defense and the Intelligence Community’s most critical networks, JFL Consulting, LLC provides advanced network security solutions to a range of US Government and US commercial clients. Our cybersecurity operators are experts at assessing and defending mission-critical data and the networks that facilitate their operation. We are focused on delivering advanced products and industry best practices that meet each customer’s unique requirements. Visit www.jflconsulting.com What we offer: 100% employer-paid medical, dental, and vision premiums for employees and dependents Flexible Spending Accounts (healthcare, dependent care, and commuter) 100% employer-paid life insurance, short-term disability and long-term disability premiums 401(k) with immediate vesting of company contribution Generous PTO policy (15 vacation, 5 sick, 2 personal days, 11 holidays) Job Summary: The Executive Office Manager is a trusted partner to the CEO and a central leader of the organization’s administrative and office operations. This role is responsible for ensuring the smooth, professional, and efficient functioning of the Springfield, VA headquarters while providing high-level executive support that enables leadership focus and effectiveness. Serving as both the primary point of contact for the office and a key liaison to internal and external stakeholders, the Executive Office Manager proactively manages executive priorities, coordinates cross-functional initiatives, and oversees day-to-day office operations with discretion and precision. The ideal candidate is highly organized, anticipates needs, thrives in a fast-paced environment, and brings a service-oriented mindset combined with strong operational judgment. Key Responsibilities: Executive Support (CEO) Proactively manage the CEO’s complex calendar, prioritizing high-stakes meetings and resolving scheduling conflicts. Draft, edit, and prepare executive communications, presentations (PowerPoint), and briefing materials. Coordinate domestic and international travel, including detailed itineraries and expense reporting. Handle highly confidential matters with discretion and professionalism. Serve as a trusted liaison between the CEO and internal and external stakeholders. Office Operations & Management Oversee daily office and facility operations to ensure a professional, organized, and welcoming environment. Manage relationships with office vendors and service providers, including building management. Coordinate mail distribution and ensure timely notification to departments and individuals. Answer and route incoming phone calls and corporate inquiry emails appropriately. Maintain office supply inventory and place orders as needed. Identify and implement improvements to administrative and operational processes. Event Planning & Meeting Setup Manage all logistics for on-site meetings, including room setup, audio-visual coordination, supplies, visitor access, and catering. Lead the planning and execution of internal and external events such as leadership meetings, celebrations, and team-building activities. Requirements The Executive Office Manager role requires: Minimum of 5 years of experience in office management and executive-level administrative support within a fast-paced, growth-oriented environment. Proven ability to serve as a proactive, trusted partner to senior leadership, anticipating needs and managing complexity to ensure seamless executive and office operations. High level of discretion and sound judgment in handling sensitive and confidential information. Exceptional organizational skills with the ability to prioritize multiple tasks, manage competing deadlines, and maintain high standards of accuracy and professionalism. Strong written and verbal communication skills, with the ability to interact effectively with executives, employees, vendors, and external stakeholders. Demonstrated experience coordinating and supporting multiple projects simultaneously, including tracking timelines, managing deliverables, and following up with stakeholders. Advanced proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, SharePoint, Teams, and Outlook. Bachelor’s degree in business administration or a related field preferred. We do not discriminate against any applicant for employment on any legally recognized basis including, but not limited to: race, religion or creed, color, national origin, sex, age, disability, marital status, sexual orientation, genetic information, veteran status, status with regard to public assistance or any other protected class under federal, state or local statute. It is also the policy of JFL Consulting, LLC to provide reasonable accommodations for qualified individuals with disabilities.

Responsibilities

The Executive Office Manager acts as a trusted partner to the CEO, ensuring the smooth functioning of the Springfield, VA headquarters through high-level executive support and oversight of administrative operations. This role involves proactively managing executive priorities, coordinating cross-functional initiatives, and serving as the primary point of contact for the office.