Executive & Office Support Assistant (London office based min 3 times per w at Genomics England

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

0.0

Posted On

10 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary management, Inbox management, Meeting coordination, Minute-taking, Travel arrangement, Microsoft 365, Outlook, Teams, Word, PowerPoint, Excel, Communication skills, Stakeholder management, Confidentiality, Reception cover, Office administration

Industry

Biotechnology Research

Description

Company Description Genomics England is a global leader in enabling genomic medicine and research, focused on creating a world where everyone benefits from genomic healthcare. Building on the 100,000 Genomes Project, we support the NHS’s world-first national whole genome sequencing service and run the growing National Genomic Research Library, alongside delivering numerous major genomics initiatives. By connecting research and clinical care at national scale, we enable immediate healthcare benefits and advances for the future. Our mission is to provide the evidence and digital systems so that by 2035 genomics could play a role in up to half of all healthcare interactions, whilst securing the UK’s position as the best place to discover, prove and benefit from genomic innovations. We are accelerating our impact and working with patients, doctors, scientists, government and industry to improve genomic testing, and help researchers access the health data and technology they need to make new medical discoveries and create more effective, targeted medicines for everybody. Behind the Healthcare and Research outcomes, Genomics England delivers through designing, developing and operating complex healthcare software systems. We're on the cusp of big changes with the real prospect of genomics becoming the fabric of everyday healthcare through the lifetime – from birth to old age. Job Description We are hiring for two highly skilled Executive & Office Support Assistants to join our Executive Team Assistant team. This is a varied role within a collaborative, shared support model (rather than traditional 1:1 support), offering a breadth of responsibilities and opportunities to work closely with colleagues across the organisation. You will provide trusted, high-quality support to multiple senior leaders, helping them stay organised and effective while also contributing to a welcoming, well-run office environment. Please note that successful applicants will be required to work from our Canary Wharf office three days per week as the role also includes providing additional office support and reception cover as needed. Everyday responsibilities include: Provide confidential, proactive support to multiple senior leaders, managing busy diaries and helping prioritise competing demands. Coordinate meetings end-to-end, including agendas, logistics, joining details, room bookings and stakeholder communication. Prepare and review briefing packs and meeting materials (such as papers, slide decks and read-aheads) to ensure leaders are fully prepared. Provide secretariat support where needed, including minute-taking, maintaining action logs and following up on next steps. Arrange travel and accommodation, supporting colleagues with self-service tools and ensuring bookings follow policy guidelines. Manage incoming correspondence (emails, calls and post), drafting responses on behalf of leaders using agreed templates and tone of voice. Help create a welcoming office environment, including reception/front-of-house cover, visitor access and hospitality arrangements. Maintain effective office systems and records, including document control and confidential information handling, while identifying opportunities to improve ways of working. Skills and experience for success: Experience supporting multiple senior leaders, including managing complex diaries, inboxes and shifting priorities. Strong organisational skills and attention to detail, with the ability to work at pace and remain calm under pressure. Excellent written and verbal communication skills, including drafting clear, professional emails and briefing notes. Confidence using Microsoft 365 tools (Outlook, Teams, Word, PowerPoint and Excel), with the ability to learn new systems quickly. High levels of discretion and sound judgement when handling sensitive and confidential information. A collaborative, customer-focused approach, comfortable supporting reception/front-of-house and building strong relationships across stakeholders. Qualifications While your qualifications are certainly important and provide a foundation, we are particularly interested in understanding the breadth and depth of your overall experience. Additional Information Salary from: £41,500 Closing date for applications - Friday 24th April Being an integral part of such a meaningful mission is extremely rewarding in itself, but in order to support our people, we’re continually improving our benefits package. We pride ourselves on investing in our people and supporting them to achieve their career goals, as well as offering a benefits package including: Generous Leave: 30 days’ holiday plus bank holidays, additional leave for long service, and the option to apply for up to 30 days of remote working abroad annually (approval required). Family-Friendly: Blended working arrangements, flexible working, enhanced maternity, paternity and shared parental leave benefits. Pension & Financial: Defined contribution pension (Genomics England double-matches up to 10%, however you can contribute more if you wish), Life Assurance (3x salary), and a Give As You Earn scheme. Learning & Development: Individual learning budgets, support for training and certifications, and reimbursement for one annual professional subscription (approval required). Recognition & Rewards: Employee recognition programme and referral scheme. Health & Wellbeing: Subsidised gym membership, a free Headspace account, and access to an Employee Assistance Programme, eye tests, flu jabs. Equal opportunities and our commitment to a diverse and inclusive workplace Genomics England is actively committed to providing and supporting an inclusive environment that promotes equity, diversity and inclusion best practice both within our community and in any other area where we have influence. We are proud of our diverse community where everyone can come to work and feel welcomed and treated with respect regardless of any disability, ethnicity, gender, gender identity, religion, sexual orientation, or social background. Genomics England’s policies of non-discrimination and equity and will be applied fairly to all people, regardless of age, disability, gender identity or reassignment, marital or civil partnership status, being pregnant or recently becoming a parent, race, religion or beliefs, sex or sexual orientation, length of service, whether full or part-time or employed under a permanent or a fixed-term contract or any other relevant factor. Genomics England does not tolerate any form of discrimination, harassment, victimisation or bullying at work. Such behaviour undermines our mission and core values and diminishes the dignity, respect and integrity of all parties. Our People policies outline our commitment to inclusivity. We aim to remove barriers in our recruitment processes and to be flexible with our interview processes. Should you require any adjustments that may help you to fully participate in the recruitment process, we encourage you to discuss this with us. Culture We have four key behaviours that represent what we would like Genomics England to feel like and the culture we want to encourage, in order for us to achieve our mission. These behaviours help us all work well together, deliver on our outcomes, celebrate our successes and share feedback with each other. You can read about these and other aspects of our culture here Culture | Genomics England Blended working model Genomics England operates a blended working model as we know our people appreciate the flexibility that hybrid working can bring. We expect most people to come into the office a minimum of 2 times each month. However, this will vary according to role and will be agreed with your team leader. There is no expectation that people will return to the office full time unless they want to, however, some of our roles require full time on site attendance e.g., lab teams, reception team. Our teams and squads have, and will continue to reflect on what works best for them to work together successfully and have the freedom to design working patterns to suit, beyond the minimum. Our office locations are: Canary Wharf, Cambridge and Leeds. Onboarding background checks As part of our recruitment process, all successful candidates are subject to a Standard Disclosure and Barring Service (DBS) check. We therefore require applicants to disclose any previous offences at point of application, as some unspent convictions may mean we are unable to proceed with your application due to the nature of our work in healthcare. Department: N/A Office: London

Responsibilities

Provide proactive, confidential support to multiple senior leaders by managing complex diaries, correspondence, and meeting logistics. Contribute to a welcoming office environment by providing reception cover and maintaining effective administrative systems.