Executive Officer, Department of Mathematics at Hong Kong Baptist University

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

0.0

Posted On

12 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Administrative Support, Visa Administration, Interpersonal Skills, Problem Solving, MS Office, English Proficiency, Chinese Proficiency, Putonghua Proficiency, Document Processing

Industry

Higher Education

Description

FACULTY OF SCIENCE DEPARTMENT OF MATHEMATICS Executive Officer (25260787) The Department of Mathematics is now seeking a highly motivated person to provide administrative support to the Department. Responsibilities: * Coordinate and organise activities/events hosted by the Programmes and the Department; * Handle visitors’ administration, including visa arrangements, contracts, accommodation, hospitality, and other related tasks; * Assist with departmental colloquiums, seminars, workshops, distinguished lectures, symposia, and other related activities; * Provide administrative support to the Programmes and the Department; and * Perform any other duties assigned by the Programme Directors and the Department Head. Requirements: * A recognised degree with at least 2 years of relevant and solid work experience, preferably in higher education institutions; * Good command of written and spoken English and Chinese (including Putonghua); * Meticulousness, good interpersonal and problem-solving skills, attention to detail and a strong sense of responsibility; * Being self-motivated with the ability to work independently and in a team; and * Proficiency in common office applications, such as MS Office including Chinese document processing. Shortlisted candidates may be invited to sit for a written test. The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to performance review and mutual agreement. Salary will be commensurate with qualifications and experience. Application Procedure: Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of applications may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy. The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer. Review of applications is ongoing until the position is filled.

Responsibilities

The role involves coordinating and organizing activities, events, and colloquiums for the Department of Mathematics. It also includes handling visitor administration, such as visa arrangements and accommodation, and providing general administrative support.