Executive Officer II (carrying the job title of ‘Administrative Team Lead’) at The Chinese University of Hong Kong

, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

0.0

Posted On

13 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budget Planning, Financial Reporting, Procurement, Expense Claims, Auditing, Project Monitoring, Administrative Support, HR Management, Liaison, Staff Supervision, Logistics Support, Organizational Skills, Attention To Detail, Interpersonal Skills, Communication Abilities, Team Player

Industry

Higher Education

Description

Department of Psychology Executive Officer II (carrying the job title of ‘Administrative Team Lead’) The Diversity and Well-being Lab under the supervision of Prof. Winnie Mak at the Department of Psychology is currently recruiting an Executive Officer II for a digital mental health project, the Jockey Club TourHeart+ Project. The appointee will be responsible for (a) assisting in budget planning and financial reporting of the project; (b) preparing and compiling tender and procurement documents in accordance with relevant guidelines of CUHK and The Trust; (c) preparing expense claims in comply with CUHK & The Trust requirements; (d) following with external auditor on annual financial & output audit; (e) monitoring project progress and ensuring the delivery of pledged outputs; (f) planning and providing administrative support to project team and the laboratory; (g) preparing reports for internal and external use; (h) handling HR-related issues of the project; (i) liaising with collaborators and vendors; (j) supervising junior staff members to facilitating the operation of the lab and implementation of various projects; (k) providing administrative and logistics support in organising online and offline activities; (l) organising internal and external meetings; and (m) providing support in ad-hoc tasks. Applicants should have (i) a Bachelor’s degree, preferably in Business Administration, Project Management, or related fields; (ii) fulfilled the English language requirements set out on the website: http://www.hro.cuhk.edu.hk/en-gb/languageforeo; (iii) a minimum of 3 years’ post-qualification experience in project administration or executive role, preferably within the non-profit sector or charitable organisations; (iv) an excellent command of English and Chinese; (v) strong organisational skills with the ability to manage multiple tasks and maintain attentiveness to detail; (vi) strong interpersonal skills and communication abilities, a keen sense of responsibility and service mindset; and (vii) a good team player. Shortlisted candidates will be invited to sit for a written language test in both English and Chinese. Applicants must submit the following documents in the online application: (1) statement of interest; (2) Curriculum Vitae; and (3) copies of transcripts and academic certificates showing that they have fulfilled the language requirements and academic qualifications stated above, otherwise their applications will NOT be considered. Appointment will initially be made on a 1-year contract, renewable subject to good performance and mutual agreement. The University only accepts and considers applications submitted online for the post above via the CUHK career site. For more information and to apply online, please visit http://career.cuhk.edu.hk.

Responsibilities

The Executive Officer II will manage project finances, including budget planning, reporting, procurement, and expense claims for the digital mental health project. Responsibilities also include monitoring project progress, providing comprehensive administrative and logistical support, handling HR issues, and supervising junior staff.