Executive Officer at NATO

Brussels, Brussels-Capital, Belgium -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

0.0

Posted On

26 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Drafting, Communication, Managing Teams, Coordinating Teams, Advising Senior Leaders, Prioritizing Tasks, Policy Development, Project Management, Knowledge Management, People Management, Budget Management, ICT Matters, Media Relations, Stakeholder Engagement

Industry

IT Services and IT Consulting

Description

1. SUMMARY The Office of Strategic Communications (OSC) provides communications direction and guidance to stakeholders across the NATO enterprise and coordinates strategic communications activities across all NATO civilian and military bodies. The Office carries out full-spectrum communications, analysing the information environment, designing and creating content, managing communications technology and platforms, overseeing media relations, and engaging audiences through a wide range of channels. The Executive Officer (XO) is responsible for supporting the leadership of the OSC and ensuring the effective and efficient operation of the Office. This includes coordinating taskings within the OSC and providing advice on a wide range of policy and administrative issues. The post holder may be required to travel occasionally and work beyond standard office hours. 2. QUALIFICATIONS AND EXPERIENCE The incumbent must: • possess a university degree in a relevant field; • have at least 5 years’ relevant professional experience; • have excellent drafting and communication skills; • have experience in managing, coordinating and engaging teams, and/or advising senior leaders including prioritising multiple tasks; • have the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; II (“Elementary”) in the other. The following would be considered an advantage: • experience in communications and/or public relations in an international environment; • programme and project management experience; • knowledge of NATO’s structure, practices and procedures. 3. MAIN ACCOUNTABILITIES Planning and Execution. Serve as the OSC’s central point of contact for all issues concerning management, workflow and coordination issues. Support the OSC’s leadership in ensuring the effective forward planning and implementation of the OSC’s main activities and objectives. Support and advise the OSC’s leadership on various administrative, HR, budget and ICT related matters. Represent the OSC at relevant meetings across the NATO HQ. Policy development. Advise on and contribute to the development of policy work within the OSC. Design, plan, organise and supervise special projects, as required by the OSC’s leadership. Knowledge Management. Ensure the proper flow of information across the OSC and the NATO enterprise in line with NATO knowledge management procedures and processes. Develop and promote innovative ways of working that improve the overall functioning and coordination of the OSC. People Management. Oversee the work of the OSC’s Directorate Support team. Manage the Budget Officer, supporting the sound financial management of the Office’s resources. Provide support and guidance to the Assistant to the Deputy Director of the OSC. Promote an inclusive leadership culture. Perform any other related duty as required. 4. INTERRELATIONSHIPS Reporting Line: The Executive Officer reports to the Deputy Director of the OSC. Interactions: The Executive Officer works closely with the leadership and team members across the OSC, other IS and IMS Divisions/Offices, including the XO community, members of national delegations and other NATO entities. Direct reports: 1 Indirect reports: N/a 5. COMPETENCIES The incumbent must demonstrate: • Achievement: Creates own measures of excellence and improves performance; • Analytical Thinking: Sees multiple relationships; • Clarity and Accuracy: Monitors others' work for clarity; • Conceptual Thinking: Applies learned concepts; • Customer Service Orientation: Makes things better for the customer, addressing underlying customer needs; • Impact and Influence: Uses indirect influence; • Initiative: Is decisive in a time-sensitive situation; • Teamwork: Solicits inputs and encourages others. 6. CONTRACT Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. Contract clause applicable: In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity. The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations. 7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable: For NATO civilian staff members only: please apply via the internal recruitment portal (link); For all other applications: www.nato.int/recruitment Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process. Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time. When submitting your application, please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section. More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm) Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate. 8. ADDITIONAL INFORMATION NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply. NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process. Candidates will be required to provide documented medical evidence to support their request for accommodation. Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work. Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours. The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements. Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment. For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab. NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.

Responsibilities

The Executive Officer supports the leadership of the Office of Strategic Communications (OSC), ensuring efficient office operations by coordinating internal taskings and advising on policy and administrative matters. Key duties include serving as the central point of contact for management issues, supporting leadership planning, advising on HR/budget/ICT, overseeing the Directorate Support team, and managing the Budget Officer.