Note: This role is for a client of Auxo Business Services. More information on the client company may be provided during the interview process.

TECHNICAL REQUIREMENTS

• 2+ years of executive assistant, project coordinator, or operations assistant experience.
• Familiarity with basic tools: Google Workspace, Airtable, Notion, Slack, Loomly, basic file management.
• Ability to think a few steps ahead, anticipate needs, and flag potential issues early.
• Comfortable working flexible hours around major sports schedules (especially during NFL, NBA, NCAA events).
• Light familiarity with Twitch, YouTube, TikTok ecosystems (helpful, not mandatory).

YOUR REGULAR RESPONSIBILITIES

• Manage Kevin’s calendar and coordinate meetings with internal team members, guests, and external partners.
• Maintain a master calendar of major sports events, livestreams, brand deadlines, and local happenings to support content planning and team visibility.
• Track upcoming filming dates, merchandise drops, and live events.
• Track and manage merchandise inventory (shirts, hats, prizes, promo items), including reorders and drop logistics.
• Maintain updated records for business licenses, vendor registrations, insurance policies, and gambling license renewals.
• Coordinate with service providers such as cleaners, insurance reps, merch vendors, and event rental companies.
• Ensure affiliate links and promo codes are updated across company websites and brand assets.
• Assist with physical logistics for in-person events, including ordering supplies, organizing swag tables, and light setup.
• Prep the filming and office space between scheduled cleanings—restocking fridges, light tidying, and keeping the creative space welcoming.
• Act as a concierge for external guests—sharing arrival instructions, confirming schedules, and helping with basic day-of needs.
• Send and track contracts for external talent and brand partners to ensure everything is signed and ready ahead of schedule.
• Support the Production Manager by tracking task deadlines and following up on deliverables.
• Handle basic research and purchasing (e.g., swag vendors, venue sourcing, supply orders).

THIS ROLE IS FOR YOU IF:

• You genuinely enjoy sports culture or at least don’t mind being surrounded by it.You enjoy being around fun, fast-paced, light-hearted teams — where humor, creative energy, and big personalities are part of the day, not just spreadsheets.
• You thrive in “organized chaos” — you’re great at herding energetic cats, not just managing corporate suits with color-coded calendars.
• You know how to keep things fun while getting sh*t done — balancing banter with real follow-through.
• You take pride in making spaces welcoming, organized, and ready for action — even when no one’s watching.
• You get satisfaction from making things work smoothly behind the scenes — setting others up for success without needing constant recognition.

THIS ROLE IS NOT FOR YOU IF:

• You struggle with calendar management, file organization, or proactive communication.
• You prefer extremely predictable work with minimal changes — sports content timelines will shift constantly.
• You get frustrated easily when plans change or events pop up at the last minute.
• You dislike taking on a mix of “high level” (sponsor forms) and “low level” (order a batch of hats) tasks

ROLE DETAILS:

• Location: Louisville, CO (Hybrid – must be able to work from the office on most days)
• Employment Type: Part-Time W-2 Employee
• Schedule: Must be available to work some evenings and weekends
• Hours: 20-25 hours per week to start with potential to grow into full-time
• Pay: $26-34/hr depending on experience
  Job Type: Part-time
  Pay: $26.00 - $34.00 per hour
  Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule

Schedule:

• Choose your own hours
• Day shift
• Evening shift
• Weekends as needed

Ability to Commute:

• Louisville, CO 80027 (Required)

Work Location: Hybrid remote in Louisville, CO 8002