Executive Operations Assistant at Offshore Launch

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Full Time

Start Date

Immediate

Expiry Date

21 Apr, 26

Salary

1800.0

Posted On

21 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Executive Support, Calendar Management, Logistics Coordination, Communication, Detail Orientation, Proactivity, Resourcefulness

Industry

Staffing and Recruiting

Description

About Offshore Launch Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them. Why Join Offshore Launch? Impact the growth and success of small and medium-sized businesses. Work in a people-first, remote environment that values growth and ongoing development. Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration. Contribute to a culture that values partnership, service, and excellence. Your Role As an employee of Offshore Launch, you are being hired for a unique role within a target Client’s company. We value long-term partnerships, and seek to recruit talent that will serve an individual Client’s business for multiple years. You will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through: Membership in the Offshore Launch Slack workspace Bi-weekly All Team meetings Monthly reviews Your job is to help the Client succeed. Our job is to help you succeed. About the Client The client is a mission-driven organizations that brings clarity, alignment, and disciplined execution to their operations and strategy. We are looking for an Executive Operations Assistant who will play a critical role in supporting leadership and ensuring the smooth execution of day-to-day operations. This position supports strategic initiatives, maintains operational rhythm, and helps translate priorities into action in a culture of trust, clarity, accountability, and continuous improvement. Responsibilities Turn weekly leadership (L10) and exec meetings into a clear project board (tasks, owners, due dates) and drive follow-through. Own logistics and timelines for CXO roundtables (dates, invites, RSVPs, reminders, follow-ups) and keep an event pipeline in motion. Translate sales / BD meetings into actionable follow-ups, tasks, and simple trackers. Proactively manage executive calendars and resolve conflicts. Conduct personalized outreach to healthcare executives on behalf of executives. Build initial sales decks and materials using existing templates. Draft content for decks and LinkedIn using an AI brand-story framework. Requirements 5+ years experience in a BPO, corporate, or consulting environment supporting US or international executives. Proven project management skills with the ability to create clear plans. Excellent written and spoken English for communication with senior and C-level executives. Experience managing executive calendars and logistics end-to-end. Ability to perform personalized outreach and writing on behalf of executives. Strong attention to detail and follow-through. Proactive and resourceful, comfortable working independently in a remote setup. Compensation & Benefits (to be provided by Offshore Launch) Up to $1800, depending on experience 13th month pay Performance-based bonuses Comprehensive HMO policy, including dependents. Annual continuing education budget to support professional development Note The Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency. Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.

Responsibilities

The Executive Operations Assistant will support leadership by managing logistics for meetings and translating priorities into actionable tasks. This role is critical for ensuring smooth day-to-day operations and supporting strategic initiatives.