Executive & Operations Assistant (Remote, Part-Time to Start) at DeepMetis

, , Tunisia -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

9000.0

Posted On

09 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Reliability, Discretion, Calendar Management, Inbox Management, Travel Booking, Expense Administration, Research, Communication, Attention To Detail, Integrity, Proactivity, Self-Management, Digital Tools Proficiency, Problem Solving, Administrative Discipline

Industry

IT Services and IT Consulting

Description

We are looking for a highly organized, reliable, and discreet Executive & Operations Assistant to support two founders across startups, investments, advisory work, and selected personal administration. This is a remote role based in Tunisia, with work primarily in English and French and activity connected to France, Germany, and Monaco. You will help bring structure, follow-through, and administrative clarity across a fast-moving set of business activities. The role combines calendar and inbox support, travel booking, document handling, invoice and expense administration, research, and selected communications support. A smaller part of the role may include personal coordination such as appointments, property or household administration, online orders, or coordinating service providers. We are open to a junior but highly trainable profile if you are exceptionally well organized, service-oriented, trustworthy, and proactive. We are starting part-time, with the intention to grow the role over time for someone who becomes autonomous and consistently creates value. Tasks Manage calendars, scheduling, reminders, and meeting logistics Support inbox organization and help draft clear, professional communications Book travel, prepare itineraries, and coordinate practical logistics Maintain invoice logs, receipts, expense trackers, and payment-related documentation Help reconcile missing invoices and prepare clean records for review Maintain organized files, contract archives, and administrative documentation Conduct simple online research and prepare shortlists, comparisons, or summaries Support selected LinkedIn / founder communication and light branding coordination Assist with selected personal administration such as appointments, online orders, property-related paperwork, or coordinating household service providers Use AI and digital tools effectively to streamline work and save time Requirements Fluent English and French, written and spoken German is a strong plus Excellent organizational skills and very strong attention to detail High level of discretion, integrity, and reliability Polished written communication and professional judgment Comfort with Google Workspace, Notion, and Excel / Google Sheets Confidence working remotely with strong online etiquette and self-management A proactive mindset: you look for ways to solve problems and make yourself useful Comfort with administrative, invoice, and payment-related processes under approval rules Interest in using AI tools thoughtfully to improve speed and quality Nice to have Prior experience in an Executive Assistant, Administrative Assistant, Operations Assistant, Office Manager, Coordinator, or similar support role Experience supporting founders, small businesses, startups, or professional services teams Comfort with invoice tracking, document handling, contract archives, and payment-related administration Studies in business administration, finance, operations, project management or similar fields Experience working remotely Important notes This role involves confidential information and may include limited access to payment and banking tools under controlled permissions. References are required. Background checks may be part of the process. This is not an accounting role, but it does require strong administrative discipline around invoices, records, and documentation. We are looking for a long-term fit and are happy to invest in someone with strong potential. Benefits This will be a position of high trust for a couple of successful entrepreneurs. They seek to build long term relationships and invest in the development and longevity of their team. A remote, flexible role with real variety (friendly for students or parents) Part-time start with room to expand toward full-time High exposure to international business, operations, and founder workflows Real ownership for someone who is proactive and dependable The chance to grow into a bigger role over time, or be placed with one of the companies in our network Competitive compensation for the right candidate Gross monthly salary range: 420 – 720 EUR gross per month This is our full-time gross reference range and final compensation will be adjusted based on experience, profile fit, and agreed working hours. Please apply via Join with your CV and a short note explaining why you are a good fit, your language levels, your availability in hours per week, and your compensation expectations.

Responsibilities

The assistant will provide comprehensive support to two founders across startups, investments, and advisory work, focusing on bringing structure and administrative clarity to fast-moving business activities. Key tasks include managing calendars, handling travel logistics, administering invoices and expenses, maintaining organized documentation, and conducting light research and communication support.