Executive Operations Assistant at Tellos, inc

, , United States -

Full Time

Start Date

Immediate

Expiry Date

07 Mar, 26

Salary

0.0

Posted On

07 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Operational Support, Customer Support, Provider Support, Process Documentation, Research, Project Management, Communication, Coordination, Problem Solving, Attention to Detail, Tech Savvy, Ownership Mindset, Systems Thinking, High Discretion, Energy

Industry

Mental Health Care

Description

Executive Operations Assistant (Healthcare or startup experience is required.) Be the Force Multiplier Behind a Mission That Matters. At Tellos, we’re on a mission to transform autism care by empowering BCBAs to run independent practices and giving families the fastest path to high-quality ABA therapy. We’re a fast-growing, high-trust company with zero bureaucracy - and an A-player culture built on ownership, clarity, and care. We’re looking for someone rare: an Executive Operations Assistant who operates like a mini Chief of Staff. Someone who frees leadership from the noise, organizes chaos into clarity, and keeps the business moving at the speed we need. If you’re the type of person who hears “wear many hats” and your eyes light up - we want to talk to you. What You’ll Own 1. Executive & Operational Support Act as a direct extension of the leadership team Remove friction from the day-to-day so leaders can focus on growth Own calendars, task management, follow-ups, and information flow Turn verbal ideas into structured action plans, docs, or workflows 2. Customer & Provider Support Oversight Monitor support channels and ensure fast, clear, human responses Identify recurring issues → propose and implement solutions Maintain internal SOPs and improve them as systems evolve Ensure nothing falls through the cracks for families or providers 3. Systems, Process & Documentation Create and maintain SOPs, checklists, templates, and knowledge bases Build repeatable processes across admin, intake, ops, HR, and support Spot inefficiencies and independently fix them Bring order, clarity, and standardization to fast-moving teams 4. Research, Projects & “Figure It Out” Work Handle one-off research (vendors, tools, regulations, best practices) Stand up small projects from 0→1 and hand them off once working Liaise with external partners, vendors, payers, and stakeholders Be the “I’ll take this and get it done” person on cross-functional gaps 5. Communication & Coordination Draft clear internal/external communications (emails, updates, docs) Manage follow-ups with leadership, clinical, operations, and recruiting Keep teams aligned when priorities shift Make sure information flows cleanly, quickly, and accurately What You Need to Succeed 2–5 years in a fast-paced admin, ops, project coordinator, or chief-of-staff style role (Healthcare or startup experience is required.) Extreme ownership mindset - you don’t wait for instruction; you anticipate. Exceptional written communication — clear, concise, human. High attention to detail - you catch things others miss. Strong systems thinker - you can build order from chaos. Tech-savvy - CRMs, Google Workspace, AI and modern tools. High discretion & trustworthiness - you’ll handle sensitive information daily. Energy & speed - you move fast without sacrificing quality. Problem-solver DNA - “There’s always a way” is your default setting. Why You’ll Love Working at Tellos Mission with real impact Your work helps kids access life-changing therapy faster. Everything you touch matters. High trust culture No corporate layers. No politics. You work directly with leadership in a company built on care, clarity, and ownership. A role that grows with you You’ll touch every part of the business - operations, support, recruiting, clinical, admin, product - and grow your responsibilities as fast as you can handle them. A chance to make a legacy-level difference Tellos is scaling fast. The systems you build now will shape the company for years. A+ teammates You’ll work with people who move fast, care deeply, and operate at a high standard. This Role Is for You If… You love being a force multiplier and making leaders 10x more effective You thrive on variety - no two days look the same You like solving problems before they become problems You can take a vague idea and turn it into a structured, completed output You’re energized by supporting a mission with real human impact This Role Is Not for You If… You need step-by-step instructions You want a narrow, repetitive job You slow down when priorities shift You don’t like writing, organizing, or bringing order to chaos If you want a role where your fingerprints will be on everything - from how families experience care to how the company operates at scale - this is it. We believe in hiring people, not resumes. If you’re excited by Tellos’s mission but unsure if you meet every requirement, we still encourage you to apply, we’d love to learn what you’d bring to the team.

Responsibilities

The Executive Operations Assistant will provide executive and operational support to the leadership team, ensuring smooth day-to-day operations. They will also oversee customer and provider support, manage systems and documentation, and handle research and project management tasks.