EXECUTIVE OPERATIONS ASSOCIATE + HIRING COORDINATOR

Company: Illuminos Academic Coaching & Tutoring
Location: Remote
About Us: Illuminos Academic Coaching & Tutoring (illuminos.co) is a leading education company with over 17 years of experience providing personalized academic support and executive function coaching. We work closely with families and coaches to empower students to become more independent, confident learners. As we continue to grow, we are seeking a proactive and detail-oriented Executive Operations Associate to support core hiring, client, and internal operations.
Position Overview: The Executive Operations Associate plays a key role in maintaining smooth operations across hiring, client onboarding, and coach support. This remote, part-time position requires strong organizational skills, discretion, and the ability to manage multiple priorities efficiently. The role is 15-20 hours per week, with the potential for additional hours as organizational needs evolve. You will work closely with Illuminos’ leadership to manage coach applications, coordinate applicant interviews, conduct screening interviews, follow-up tasks, project management, and assist with our Coach and Client Operations.
If you enjoy operational support, have a keen eye for detail, and thrive in a mission-driven environment, this is a fantastic opportunity to contribute to meaningful work.

QUALIFICATIONS:

• Prior experience in operations, HR coordination, or executive administration.
• Minimum Education: BA, BS Degree
• Highly organized with the ability to manage multiple tasks independently.
• Strong written communication and follow-up skills.
• Detail-oriented and tech-savvy; comfortable using digital platforms and tools.
• Discretion and professionalism when handling sensitive applicant or client data.
• A proactive mindset and willingness to support a variety of operational needs.
• A problem solver.
• Tech savvy
• Communications major, well-organized, admin oversight
• Marketing experience encouraged
• $20+ per hour

• Recruiting Related: Post and Review incoming applications for open coaching, tutoring, and administrative positions.
• Administrative: Answer phones, direct calls, schedule appointments
• Coach Operations: Monitor, review, and organize coach-submitted timesheets for accuracy and alignment with expectations.
• Maintain coach logs and documentation within Illuminos’ internal platform. Administration of our EF services. (teachworks)
• Collaborate with leadership to complete additional operational tasks related to hiring, client follow-up, scheduling calls, or internal record-keeping.
• Provide administrative and coordination support as needed to improve efficiency across departments.
• Keap Management