Executive Operations Coordinator at Godfrey Dadich Partners

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Apr, 26

Salary

80000.0

Posted On

21 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention to Detail, Communication Skills, Problem Solving, Interpersonal Skills, Proactive, Trustworthiness, Office Management, Event Coordination, Calendar Management, Travel Management, Confidentiality, Client Communication, Logistics Coordination, Team Collaboration, Adaptability

Industry

Design Services

Description

Godfrey Dadich Partners (GDP) combines the best of strategy, journalism, design, marketing, and digital to build story-driven brands. We are looking for a highly organized, proactive, and thoughtful Executive Assistant to support our Managing Partner. This individual will work at the center of the firm, partnering closely with leadership while helping ensure the day-to-day operations of the office and new business “front door” run smoothly. The Executive Assistant will collaborate with the Managing Partner, executive leadership, and internal partners to support leadership priorities, coordinate logistics, and help create a well-run, welcoming environment for our team and visitors. This role is ideal for someone who anticipates needs, brings clarity to complexity, and takes pride in being a trusted partner to leadership and the broader organization. The Executive Assistant plays a key role in the company. This individual will support a range of functions depending on circumstances and evolving needs. If you are an organized, optimistic, and detail-oriented team player who enjoys being both strategic and hands-on, this role is for you. This role is based in San Francisco. Key Responsibilities Include, but are not limited to: Executive Assistant Support Organizing and managing a high-volume calendar while tracking multiple priorities and projects simultaneously Coordinating meetings across internal and external stakeholders, including preparation, agendas, notes, and follow-ups Providing inbox support and message triage as needed Booking and managing travel and accommodations, as well as tracking expenses and reimbursements Acting as a trusted partner by anticipating needs, flagging priorities, and helping the Managing Partner stay focused on high-impact work Handling confidential and sensitive information with discretion and sound judgment Representing the Managing Partner in internal and external communications when appropriate Office Management & Culture Serving as a primary point of contact for office-related needs, in coordination with IDEO’s experience team Managing light office operations, including supplies, mail, visitor coordination, and basic organization Supporting in-office events and team gatherings, such as happy hours, bake-offs, and holiday celebrations Liaising with internal partners to ensure the office environment runs smoothly and team members have what they need to do their work New Business & Front Door Support Monitoring and responding to inbound inquiries via the general email inbox Managing and maintaining HubSpot by logging new leads, updating contact records, and tracking basic pipeline status Coordinating internal follow-ups to ensure timely and thoughtful responses to prospective clients Assisting with reporting and organization of new business information as needed Qualifications include: Bachelor’s degree with 2+ years of experience in administrative, executive support, or operations roles Strong organizational skills with exceptional attention to detail Proven ability to manage competing priorities and remain calm under pressure Excellent verbal and written communication skills High level of discretion, integrity, and trustworthiness with confidential information Self-motivated, resourceful, and proactive problem solver Strong interpersonal skills and comfort collaborating across teams and functions Positive attitude and interest in supporting a growing, creative organization Interest in and excitement for GDP’s work in strategy, design, media, and communications About Godfrey Dadich Partners GDP engineers strategies to define organizational purpose, creates designs for world-changing experiences, and authors content that drives immersive, action-oriented engagement. Our services include brand strategy, identity, and architecture; human interface design for desktop, mobile web, iOS, and Android; motion graphics and animation; editorial and print design; content strategy and development. The salary range for this role is $70,000 - $80,000. Our salary offers take into consideration the skills and experience a candidate brings, pay equity across similar roles within GDP, and the market rate for similar roles outside of GDP. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant, along with the requirements of the position. The company reserves the right to modify this pay range at any time. GDP is committed to fostering a diverse and inclusive work environment, and also offers comprehensive health and wellbeing benefits, personal and professional development, and career growth opportunities.

Responsibilities

The Executive Operations Coordinator will support the Managing Partner by managing a high-volume calendar, coordinating meetings, and handling travel arrangements. They will also manage office operations and support new business inquiries.