Executive Operations Lead (Junior CEO) - Remote (Mexico, US-Pacific overlap at Zenara Health

, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

31 Jan, 26

Salary

0.0

Posted On

03 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Operations, Project Management, Written Communication, AI-Assisted Operations, Decision Making, Team Collaboration, Jira, Confluence, Microsoft 365, Atlassian Intelligence, Microsoft Copilot, Change Management, Prioritization, Planning, Problem Solving, Influence Without Authority

Industry

Description

Executive Operations Lead (Junior CEO) — Remote (Mexico, US-Pacific overlap) The role that changes everything (and lets the founder breathe) This is partnership, not administration. Be the founders’ right hand. Own our operating system—cadence, priorities, and follow-through—so every week ends with shipped outcomes. You’ll turn messy inputs into crisp plans, set the tempo, and hold the line. Values & vibe (who you are) We want a velvet hammer: warm, fun, and human—who also ships. You protect focus with kind firmness, keep promises without drama, and make the team feel lighter even as you raise the bar. You’re an amplifier for a fast, creative founder. A day in flow (the feel, not a script) Two-minute brief—what moved, two decisions, one risk. During calls: convert talk → owner / date / next step before the meeting ends. After: Jira updated, Confluence decision note live, polite nudges sent, a 10-line founders’ daily posted. Quiet momentum, zero drama. What you’ll own Cadence & discipline: weekly exec review, 30-day planning, a single source of truth for actions, decisions, risks. Noise → clarity: calls/transcripts → concise one-page briefs, owners, dates, tight follow-ups. Cross-team throughput: product, customer readiness, GTM, vendors, hiring—escalate early and kindly. Founder leverage: agenda hygiene, pre-reads, kind, decisive prioritization; fewer fire drills. Tools & AI: Atlassian (Jira/Confluence/Atlas) + Microsoft 365/Teams; use AI (Atlassian Intelligence + Microsoft Copilot) to summarize, route, and automate. Authority (ramped on purpose) You’ll run the cadence from day one. Scope ramps as you deliver: decline meetings without pre-reads, protect the plan of record, re-sequence work, and escalate early—with our backing. Schedule (Mexico) Works daytime Mexico hours with 4–8 hours of overlap to US Pacific (e.g., 11:00am–7:00pm CT / 9:00am–5:00pm PT), with flexibility for key reviews. What success looks like Decision latency down. Fire drills down. Weekly throughput predictable. ≥90% of committed actions close on time—without founder chasing. What you’ve done 5–10 years in Founders’ Office / Chief of Staff (execution) / BizOps / Program-Delivery at a fast-moving org. Clear written communication + AI-assisted ops: you prompt LLMs well, edit outputs fast, and ship clean briefs and updates. Operator’s toolkit: RAID, dependencies, workbacks, change mgmt; influence without authority. Education: Bachelor’s required. MBA welcome but not required—outcomes beat credentials. Stack: Jira/Confluence/Atlas, Microsoft 365/Teams, Atlassian Intelligence, Microsoft Copilot. Remote-first • Equipment stipend • Local holidays (Mexico) • Learning budget (ops, product, AI)

Responsibilities

You will own the operating system for the founder, ensuring that every week ends with shipped outcomes. This includes managing cadence, priorities, and follow-through across various teams.