Executive Operations Office, EA at Zipline

South San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Sep, 26

Salary

200000.0

Posted On

14 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Travel Coordination, Project Management, Stakeholder Coordination, Written Communication, Verbal Communication, Problem Solving, Discretion, Organization, Critical Thinking, Time Management

Industry

Logistics;Transportation;Supply Chain and Storage

Description

About Zipline Zipline is the world’s largest and most experienced drone delivery service. We are on a mission to serve all humans equally by ensuring access to food, medicine and essential goods anytime, anywhere. We design, build, and operate the world’s largest autonomous logistics system, delivering critical supplies quickly and reliably. Today, Zipline operates on four continents, makes a delivery somewhere in the world every 30 seconds, and has completed millions of deliveries to date, including blood, vaccines, medical supplies, food, and retail products. Our customers include the world’s largest and most prominent healthcare systems, governments, retailers, restaurants and global businesses who rely on us to save lives, reduce emissions, increase economic opportunity, and provide delivery from point A to point B as fast as possible. The drone is only 15% of what we’ve built to enable seamless, reliable, global operations. Our system strengthens supply chains, reduces congestion, and gives people time back. With more than 140 million commercial autonomous miles safely flown, Zipline is redefining access to healthcare, consumer products, and food across the globe. We operate at a global scale and are looking for practical problem solvers who thrive on real-world challenges and rapid growth. Our team is motivated by building systems that have a direct, meaningful impact on people’s lives and by scaling the future of logistics. We are seeking people who sculpt from first principles, enjoy facing adversity, and can do the impossible at record breaking speeds. About You and the Role Our Executive Operations Office keeps Zipline’s leaders focused, aligned, and moving quickly. As an Executive Assistant on this team, you will be a trusted partner to members of our Leadership Team, helping them operate with clarity, discipline, and leverage. In this role, you will manage complex calendars, anticipate needs, coordinate across teams, and ensure that time is spent on the highest-priority work. You will bring strong judgment, excellent communication, and a proactive approach to solving problems before they become blockers. You should be energized by a fast-paced environment, comfortable managing competing priorities, and able to operate with professionalism, discretion, and calm under pressure. This role is based at our South San Francisco, CA headquarters. What You’ll Do Partner with designated Executive Team members to help them stay focused on priorities and execute more effectively. Manage complex calendars with strong judgment and an understanding of business priorities. Prioritize conflicting needs, handle matters quickly and proactively, and follow through on projects through completion. Organize and facilitate large team meetings, including agendas, logistics, and follow-up. Arrange domestic and international travel, including itineraries, agendas, and priority meetings. Track commitments, deadlines, and responsibilities, and follow up with the appropriate people to keep work moving. Serve as a trusted point of coordination across teams, leaders, and key internal stakeholders. What You’ll Bring 5+ years of experience as an Executive Assistant supporting senior executives or executive team members. Bachelor’s degree preferred. Excellent written and verbal communication skills. Strong organization, attention to detail, and follow-through. High judgment, discretion, and professionalism when handling confidential or sensitive matters. Ability to anticipate needs, think critically, and offer solutions. Comfort operating in a fast-paced, high-growth environment with shifting priorities. Energy, proactiveness, and a service-oriented mindset. What Else You Need to Know The starting cash range for this role is $120,000 - $200,000. Please note that this is a target starting cash range for a candidate who meets the minimum qualifications for this role. Final compensation will depend on factors including experience, qualifications, skills, work location, and projected impact. The total compensation package may include equity compensation, discretionary annual or performance bonuses, sales incentives, benefits such as medical, dental, and vision insurance, paid time off, and more. Zipline is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, ancestry, national origin, religion, religious creed, mental or physical disability, medical condition, genetic information, sex, pregnancy, childbirth and related medical conditions, sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or any other characteristic protected by law. We value diversity at Zipline and welcome applications from people who are traditionally underrepresented in tech. If this role sounds exciting but you are unsure whether you meet every qualification, we encourage you to apply.

Responsibilities

Partner with the Executive Team to manage complex calendars and ensure leaders remain focused on high-priority work. Coordinate large team meetings, arrange international travel, and track commitments to maintain operational momentum.