Executive Operations Specialist at Analytic Services Inc

Arlington, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jul, 26

Salary

0.0

Posted On

13 Apr, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Personnel Onboarding, DoD Standards, Defense Travel System, Records Management, Administrative Operations, Security Clearance Management, Stakeholder Liaison, Microsoft Office Suite, SharePoint, Calendar Management, Event Planning, Correspondence Management, Project Coordination, Task Tracking

Industry

Business Consulting and Services

Description

Company Overview: ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service. Position Overview: ANSER is seeking a Bond Support Analyst focused on Personnel Onboarding to provide direct support within the Office of the Secretary of Defense (OSD), Director of Administration and Management (DA&M) Office. In this role you will facilitate key OSD leadership initiatives including the Bond Program, bringing operational efficiencies and subject matter expertise to the Department of Defense (DoD). This position requires on-site support at the Pentagon, Monday through Friday, during core business hours of 8am-4pm with potential shifts in work time based on operational requirements. Day to Day Responsibilities: Lead onboarding, integration, and ongoing support for senior DoD and private-sector executives within the program, ensuring a seamless experience for all participants. Provide high-touch, concierge-level support to leadership, including the Secretary and Deputy Secretary of Defense, across daily operations and strategic engagements. Manage administrative operations end-to-end, including scheduling, calendar management, event planning/logistics, correspondence, and office coordination. Prepare and review executive-level materials, ensuring accuracy, professionalism, and compliance with DoD standards and formats. Coordinate personnel actions such as security clearances, Special Government Employee appointments, onboarding/offboarding (e.g., CAC/NIPR access), and required documentation routing. Oversee travel coordination using Defense Travel System (DTS), including authorizations, reservations, and vouchers, while adapting to frequent changes. Maintain office operations, including supply procurement, IT requests, equipment maintenance, mail/package handling, and SharePoint/website updates. Ensure records management compliance in accordance with DoD, GSA, and National Archives policies and lifecycle requirements. Serve as a professional liaison across stakeholders, communicating effectively with senior government officials and executives in all formats (written, verbal, in-person). Support ad hoc initiatives and special projects in alignment with OSD priorities. Required Qualifications: Active Top-Secret clearance required at date of hire with ability to obtain TS/SCI. Bachelor’s Degree 8+ years’ experience with relevant professional work efforts, preferably within the OSD or the DoD. Prior experience providing professional and analytic deliverables, insights in support of technical, managerial, procedural, project tasks. Prior experience supporting onboarding or offboarding of senior level personnel, such as CAC and NIPR account requests, routing security clearance paperwork, routing ethics paperwork. Prior experience providing direct support to senior level DoD personnel. Prior experience working correspondence management, task assignment and tracking, or Executive Secretariat-like functions in the U.S. government. Preferred Qualifications: TS/SCI clearance. Master’s Degree 10+ years’ experience with relevant professional work efforts, preferably within the OSD or the DoD. 6+ years of direct support to senior level DoD personnel. Prior experience working with and/or supporting senior-level officials and knowledge of the structure and missions of the OSD and the Components. Exceptional oral and written communication skills. Strong understanding of concierge level support across competing urgent requirements. Strong people skills with the ability to objectively view requirements and evolve operations to maximize efficiencies. Highly proficient with the Microsoft Office Suite of applications, especially Word, Excel, PowerPoint, SharePoint, and Teams. Ability to produce quality work independently or in a group setting, provide solutions to customer issues, and solve problems quickly occasionally in an ambiguous environment. In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail Recruiting@anser.org ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, veteran status, sexual orientation, or any other characteristic protected by law.

Responsibilities

The role involves leading onboarding and integration for senior executives while providing concierge-level administrative support to OSD leadership. Responsibilities include managing travel, correspondence, personnel actions, and ensuring compliance with DoD records management policies.